Executive Assistant
: Job Details :

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Job Title: Executive Assistant Department: Marketing and Communications | Administration The Executive Assistant to the Senior Vice President (SVP) Marketing and Communications provides executive level support on a range of issues, special projects, and daily activities focused on advancing the work of Marketing & Communications and the university. Manages information of a highly sensitive nature and independently performs complex administrative work while maintaining confidentiality and exercising sound judgment; Reviews, coordinates and maintains SVP's schedule and calendar of activities; Maintains authority to receive, preview, direct, prioritize and monitor all mail and email; Interacts with and serves as a liaison to University leadership, members of the Board of Trustees, department staff, government officials, community leaders, and other internal and external constituencies; Demonstrates high level of political acumen while dealing with people and the skill and ability to maintain composure under significant pressure. Assesses inquiries and concerns directed to the office to determine next course of action. Plans, organizes, prepares agendas, and attends meetings, as necessary; Arranges and coordinates travel, oversees the preparation of detailed trip itineraries; Serves as liaison to fiscal and human resources partners; Manages a wide range of office operations to support Marketing & Communications physical office suite and other senior leaders in the office; Possesses strong knowledge of and demonstrated ability to understand and interpret university policies and procedures. Maintains ability to delegate appropriately and manage follow ups; Tracks progress of issues and projects to final resolution. Extracts and synthesizes information from a variety of sources, clarifies information as necessary, and translates, defines, analyzes, and presents information clearly; Generates reports, presentations, correspondence, news releases, letters, memos, contracts and forms; Exhibits comfort using various software programs; Perceptive of people and situations and advises and assists on a range of issues, special projects, and daily activities accordingly. Required Qualifications: Bachelor's degree in a related field and a minimum of four (4) years of relevant experience, or equivalent combination of education and experience. High level of political acumen and ability to maintain composure under pressure; ability to extract and synthesize information from a variety of sources and to translate, define and present those issues; excellent interpersonal and oral communication skills; demonstrated analytical and investigative skills; adept at applying various software programs (word processing, spreadsheets, databases) and ability to learn new software, as necessary; ability to establish goals and workload priorities with competing deadlines; skill to effectively exercise discretion in dealing with controversial or potentially sensitive topics; initiative and ability to work independently and as part of a team. Desired Qualifications: Knowledge of OSU organizational and personnel structures, communication channels, policies, and procedures. Function: Business Planning and Operations Sub-function: Administrative Assistance Career Band: Individual Contributor - Specialized Career Level: S3 Additional Information: Target hiring range $69,400 to $91,250 per year. Location: University Square South (1032) Position Type: Regular Scheduled Hours: 40 Shift: First Shift Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process. Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions. The Ohio State University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law. Applicants are encouraged to complete and submit the Equal Employment Identification form. Each day, Buckeyes across the state and around the world make a lasting impact. The Ohio State University sets the stage for academic achievement and innovation. It's where friendships are forged, tradition is brought to life and a better global community is built. Our mission is as clear today as it was 150 years ago: to illuminate a pathway to education, research and health care that creates vibrant futures. Faculty and staff build the incomparable Buckeye spirit through collaboration, a strong sense of community and an unwavering commitment to excellence. Our strength comes from our ability to bring out the best in people and learn from Buckeyes of all backgrounds, passions and talents. Ohio State is a dynamic community where opportunity thrives and individuals transform themselves and their world. Positions are available in countless fields and specialties. Ohio State is a top-20 public university, and its Ohio State Wexner Medical Center is one of America's leading academic health centers and recently ranked No. 4 on Forbes' list of best U.S. employers for diversity. Eligible Ohio State employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance for employees and their dependents, and state or alternative retirement options with competitive employer contributions. 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