About the job Executive Assistant Position Summary:This role provides comprehensive administrative support to the Chief Financial Officer (CFO), Corporate Compliance Officer, and other Directors in the Finance Division. The Administrative Assistant will also manage day-to-day office activities for the Fiscal Services and Revenue Cycle Services departments.Key Responsibilities:
- Manage meeting arrangements, prepare board portals and PowerPoint presentations for monthly Board Audit & Finance Committee meetings.
- Coordinate scheduling, food services, and special needs for meetings; maintain reports and minutes.
- Prepare correspondence and reports for the CFO, Controller, Sr. Director of Revenue Cycle Services, Director of Budget & Reimbursement, and other members of the Finance Division as needed.
- Compose and edit correspondence; perform research for projects, surveys, and applications.
- Support the Corporate Compliance Officer with compliance activities, including preparing documents for Corporate Compliance Committee meetings.
- Track and maintain Business Associate Agreements.
- Manage schedules for the CFO and other Directors in the Finance Division.
- Analyze and prioritize incoming mail and emails for significance and appropriate follow-up.
- Develop and maintain department records to ensure timely access to financial information.
- Answer and direct phone calls promptly and professionally.
- Perform other duties as assigned.
Qualifications:
- Education: Associates Degree (minimum)
- Experience: 2+ years of relevant administrative support experience
- Skills:
- Strong proficiency in Microsoft Excel, with the ability to generate reports and present data clearly.
- Proficiency in Microsoft Word and PowerPoint.
- Excellent organizational skills and attention to detail.
- Strong interpersonal and customer service skills.
- Ability to manage multiple schedules and prioritize tasks effectively.
- Experience in corporate compliance is beneficial but not required.