Executive Assistant
: Job Details :

Scope

This role provides high level executive administrative support to the assigned executive(s) for Chubb. It requires a highly skilled individual who can manage a complex and evolving calendar, global travel schedule and collaborate across global regions. The ideal candidate would be high energy, highly confidential, polished, and able to build and manage relationships at all levels of the organization. The role requires expert time management skills, accessibility, responsiveness, and flexibility in collaborating across time zones and departments. The candidate must possess the desire to thrive in a fast-paced environment and be a team player. The position interfaces with internal contacts across the global organization as well as a diverse group of co-workers, external contacts and vendors.

Responsibilities

* Heavy calendar management, gatekeeping and meeting logistics. Proactively manages the schedule ensuring that the assigned leader(s) are aware of priority issues of impact

* Coordinate complex travel arrangements including international travel; working with global contacts to prepare detailed travel itineraries, coordinate commercial flights, dining, and ground transportation; prepare and process required documentation for international travel

* Coordinate and manage all logistics related to team workshops, conferences and other activities (and occasionally attend) for the Senior Leadership Team

* Process expense reports; reconcile and track monthly credit card statements and expenditures in a timely manner

* Perform administrative analyses which require a considerable degree of independent decision making

* Create, edit and proofread correspondence, formal communications and presentations

* Create and maintain team distribution lists, org charts, staff listings, etc.

* Review and respond to emails, filing and forwarding as appropriate

* Screen phone calls and visitors and be the point of contact for assigned client groups

* Administer programs, special projects, and/or processes as assigned