Location: Wayne,PA, USA
Oversees administrative operations for the College of Education and Behavioral Sciences (CEBS) and applies knowledge of university systems, programs, operations, and administrative and fiscal policies and procedures to the administration of CEBS functions. Supports CEBS faculty and staff. The position requires a high level of professionalism and accuracy and organization including office management, attendance at selected meetings, and clerical responsibilities in order to maintain the overall quality and efficiency of the Dean's office. The position includes working with confidential faculty documents related to tenure and promotion, managing confidential correspondence, assisting in the administration of grants, and assisting in academic events and processes (i.e. commencement, faculty development events, etc.).
* Coordinates the daily operations of the Dean's office, its systems, procedures, schedules, and workflow.
* Provides administrative support to CEBS leadership, specifically scheduling meetings, administering and managing procurement processes, including grant processes, organizing files, notes, and records
* Serves as staff to the CEBS Administrative & Academic Teams. Coordinates and arranges meetings, prepares agendas, reserves facilities and records & circulates minutes of meetings when requested.
* Represents the office of the Dean and serves on institutional committees as requested by the Dean.
* Supports and enables the work of the CEBS Leadership in their relationships and responsibilities to the Dean.
* Coordinates CEBS events and programs for which the Dean has responsibility.
* Oversees administrative duties such as initiating electronic hiring/scheduling processes for adjunct faculty members, coordinating open position searches, and assisting in the onboarding process for new hires.
* Supervises purchasing and fiscal transactions.
* Prepares administrative reports as necessary. Assembles and distributes appropriate reports, analyses, and forms as necessary. Provides information necessary for decision-making and problem-solving.
* Manages the course schedule and faculty assignments and administers the hiring process for adjunct faculty and teaching assistants.
* Manages graduate assistants, teaching/research assistants, and student workers.
* Takes responsibility for maintaining the content of the CEBS webpages and Brightspace site
* Facilitate creation and publication of bi-annual newsletter
* Administrate Faculty Promotion and Tenure processes
* receive, file and distribute reference letter requests
* monitor and update faculty promotion/tenure schedules for submission due dates
* Administrative support for the Clinical Psychology, School Counseling and School Psychology Departments
* Supervise use and organization of the Assessment Kits
* Reviews Course Scheduling
* Receives and archives faculty reports as per the faculty handbook such as Professional Activity Reports & Development Plans.
* Supports the Dean with institutional responsibilities that are external to CEBS and the University.
* Attends CEBS and Eastern University meetings and events as required
* Complete other duties as needed.
* Embodies values of caring and compassion, justice and integrity, competence and affirmation.
* Seeks to treat each member of the campus community with fairness, dignity and respect seeking a spirit of unity and harmony as we join together to achieve our common mission.
Status: Staff, full-time, 40 hours per week, 12 months per year, exempt, salaried
* Bachelor's degree, with administrative experience.
* Skill in monitoring/assessing the performance of self, other individuals, and systems to make improvements or take corrective action.
* Ability to develop and maintain databases and spreadsheets
* Skill in collecting and analyzing complex data.
* Proficient IT skills, including Microsoft Office and Google Suites
* Effective problem-solving skills and strong attention to detail
* Ability to adapt to changes in a fast-paced work environment
* Excellent customer service skills
* Excellent time management skills and strong ability to prioritize and multitask
* Excellent verbal, interpersonal, and written communication skills