Location: Akron,OH, USA
Job Description
Under general direction
* Serves as point of contact between DFA administration, clients, public and private agencies, government officials, staff, and the general public.
* Performs a variety of administrative, clerical, and support activities
* Responsible for normal, daily DFA functions including maintaining office supply inventories, ensuring space is organized, answering phone calls, and greeting guests
* Screen and direct inquiries via email or phone calls and distribute correspondence.
* In coordination with supervisor, research and/or monitors programs, projects, and inquiries
* Schedules appointments including
* Meetings
* Conferences
* Special events
* Organize and prepare for meetings, including gathering documents and attending to logistics
* Complies detail meeting minutes
* Making travel and accommodation arrangements for DFA staff
* Prepares reports, documents, directives, forms, and supporting documentation, correspondence, and visual aids, subject to approval
* Provides support for Accounts Payable and Accounts Receivable functions
* Distributes marketing and public relations materials
* Distributes mail and prepares packages
* Provides messenger services as needed
* Organize and maintains paper and electronic filing systems
* Updates manuals and documents upon direction from supervisor
* Assists other employees, clients, community, and governmental agencies as directed
* Attends meetings, conferences, workshops, seminars, and training to remain current and knowledgeable on agency, provider, and program rules, policies, regulations, procedures, and to receive information on available resources
* Presents self in a professional, ethical, and culturally sensitive manner to coworkers, partners, and the public
* Maintains organized and comprehensive contact lists
* Demonstrates regular and predictable attendance
* Performs other duties as requested, directed, and/or assigned
Qualifications or Equivalent Combinations for Training and/or Experience
* Completion of two (2) years post-secondary education in business, secretarial sciences, or related discipline
* Two (2) years' experience performing responsible administrative and clerical duties or
* Equivalent combination of training, education, and experience that provide required knowledge and abilities to perform the duties of the position.
Knowledge, Skills, and Abilities
* Knowledge of business and public administration
* Government process and structure
* Administrative and office practices and procedures
* Excellent MS Office Knowledge
* Familiarity with standard office equipment/technology
* Rules of English grammar and composition, communicate effectively in written and spoken English
* Ability to analyze and interpret data
* Discretion and confidentiality
* Outstanding organizational and time management skills.
* Prioritize multiple tasks and determine specific actions
* Proficiency in mathematics, organizational budgets, and invoicing.
* Handle routine and sensitive inquiries from government officials and general public
* Maintain effective working relationships
* Perform assigned duties with minimal supervision
* Demonstrate regular and predictable attendance
Other Requirements
* Possession of a valid driver's license
* Must maintain all required licenses, training, and certification, plus any security clearances
Working Conditions
* Job is physically comfortable, requires sitting, walking, standing, bending, keying, talking, hearing, seeing, and repetitive motions
* Work is performed in an office setting and employee will be exposed to normal hazards associated with an office environment
* Employee may be required to travel and access various assigned work sites, other offices, and agencies
* Must regularly lift up to 10 pounds and occasionally lift and/or move up to 25 pounds
Position : 925916001
Code : 20249200-7
Type : EXTERNAL
Group : DFA UNCLAS
Job Family : ADMINISTRATIVE
Posting Start : 09/23/2024
Posting End : 12/31/2024
HOURLY RATE RANGE: $15.39-$25.44