- PRIMARY FUNCTIONS:
- • Handle confidential information with integrity and discretion.
- • Handle meeting requests, schedule appointments and ensure manageable workload.
- • Prepare reports, memos, letters, financial statements and other documents using word processing, spreadsheet, database or presentation software
- • File and retrieve corporate documents, records and reports.
- • Prepare correspondence.
- • Brief on daily schedule and ensure President is adequately prepared for meetings and arrives on time
- • Make travel arrangements such as airline bookings, hotel reservations, car rentals, etc.
- • Confirm meeting attendance.
- • Provide background information and research.
- • Maintain expense reports.
- • General administrative duties such as taking phone inquiries, filing, photocopies, arranging conference calls.
- • All other duties as assigned to contribute to the successful operation of the company.
- QUALIFICATIONS:
- • 2 years previous Executive Assistant experience or combined relevant previous experience
- • Some college coursework completed; minimum associate degree preferred
- • Ability to access areas where needed people, information or equipment are located.
- • Ability to understand and accurately apply basic math skills.
- • Proficiency with Microsoft Word, Excel, PowerPoint, Outlook and Internet
- • Ability to make competent use of work-related equipment and materials.
- • Ability to remember information (e.g., policies, procedures) or locate resources to find information as needed.
- • Ability to travel to various locations (e.g., customer sites, other company offices) as needed
- • Ability to communicate effectively and tactfully with others.
- • Ability to work with other team members as well as independently.
- • Ability to shift back and forth between two or more tasks
- • Cooperative, team-oriented, patient, calm under pressure
- • Ability to arrange things in certain order (e.g., alphabetically, numerically)
- QUALIFICATIONS CONTINUED:
- • Ability to produce results within an autonomous environment, within company guidelines and have the flexibility to identify and respond to changes in priorities
- • Strong written and verbal communication skills
- • Ability to provide excellent customer service to all clients (customers and employees)
- • Ability to advise, counsel, guide and influence the opinions and decisions of others (e.g. customers and employees)
- • Ability to analyze and evaluate people, data and things to determine courses of action
- • Ability to demonstrate success working in a fast-paced, highly competitive, deadline-oriented environment
- • Self-motivated with exhibited sense of urgency in all service-related activity
- • Exceptional communication and listening skills
- • Ability to work effectively in team environments
- • Strong leadership skills, initiative and creativity with the ability to identify and convey successful techniques and approaches
Equal Opportunity Employer