Salary: $52,826.00 - $75,000.00 Annually Location : MD 20748, MD Job Type: Probationary FT Job Number: 08932 Department: Department of Family Services Division: DFS Office of the Director Opening Date: 11/13/2024 Closing Date: 12/4/2024 11:59 PM Eastern Nature and Variety of WorkCome join our team! Prince George's County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life. We are Prince George's Proud! The Prince George's County Department of Family Services is seeking qualified applicants to fill an Executive Assistantposition, grade G21 in the Office of the DirectorAbout the Position: This is the highest level of responsible secretarial and administrative work in the County government, whereby the incumbent applies a broad knowledge of County government functions to support the Director of the Department of Family Services. The incumbent performs duties to include staff supervision, sensitive, controversial and privileged assignments utilizing independent judgement and initiative via directives of the Director. The incumbent will serve as the lead departmental staff regarding secretarial, administrative, and office management work assignments, and may supervise a small unit of clerical/administrative employees. The incumbent may have direct and independent contact with all levels of management throughout the County and the public. Special Notice: Previous applicants need not re-apply for this position.About the Agency:The Department of Family Services improves the quality of life and overall well-being of the communities by providing information, assistance and referrals, as well as promoting and developing high quality, innovative programs that educate, empower, respect choice and preserve dignity. The department is responsible for providing assistance to some of the County's most vulnerable citizens - children, families, victims of domestic violence, people with intellectual and developmental disabilities, veterans, and seniors. The department is comprised of three divisions that serve the aging and disabled, victims of domestic violence, as well as children, youth and families in need of support and resources. Examples of Work
- Performs executive level secretarial and administrative duties in support of the Director;
- Reviews, develops, and revises departmental policies and procedures;
- Enters and retrieves data associated with inquiries and investigations;
- Answers and screens incoming phone calls for the Director;
- Provides answers to questions/inquiries and/or refer to appropriate department/agency;
- Handles requests, complaints, and prepares responses for Director signature;
- Coordinates a variety of internal activities and special assignments;
- Receives and schedules all incoming meeting and event requests for the Director; composes letters, memorandums, and reports for the Director's approval;
- Serves as liaison between internal and external customers;
- Collaborates with staff regarding administrative and office management functions; researches and organizes materials for meetings, conferences, and/or hearings;
- Compiles data and maintains confidential information;
- Serves as a County Procurement Cardholder regarding procurement of assigned operating units;
- Negotiates and purchases office supplies, equipment, furniture, etc.; manages and organizes Director's office operations, clerical functions, and filing systems;
- Cultivates and develops positive working relationships with managers, staff, and other County agencies;
- Proofreads and edits confidential materials to eliminate errors and ensure correct grammar, spelling and punctuation;
- Briefs the Director on a daily basis; and,
- Performs other tasks and duties as assigned, which may not be specifically listed in the position description; however, are within the general occupational category and responsibility level typically associated with the employee's class of work.
Qualifications
- Associate's degree in business administration or Secretarial Science,
- Three (3) years of senior level secretarial/administrative experience, which involves working with the public, office management/operational details, and staff supervision; or have at least one (1) year of experience at the Administrative Aide IV level with Prince George's County Government.
An equivalent combination of relevant education and experience will be considered.PREFERRED QUALIFICATIONS:
- Graduation from college or university with major course work in liberal arts, one of the social sciences, or public or business administration;
- Three (3) years of progressively responsible senior-level secretarial/administrative experience in government or business.
EACH APPLICANT MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION. Additional InformationJob Location: 6420 Allentown Road, Camp Springs MD 20748 CONDITIONS OF EMPLOYMENT: Upon selection, the candidate must:
- Meet all training and performance standards and demonstrate proficiency as required by the agency.
- Wear and use agency protective apparel and equipment in the performance of their assigned duties, if applicable.
- May be required to successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings, where applicable.
- EXAMINATION INSTRUCTIONS: Applicant may be required to pass a typing proficiency exam (Admin ide Exam) at the minimum rate of 40 wpm or submit a Prince George's County Government certificate issued within the past year.
ONLY ONLINE APPLICATIONS WILL BE ACCEPTEDEligibility to Work: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-###-#### or visit their website at dhs.gov/E-Verify. INTERNAL APPLICANTS: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure. Prince George's County Government is an Equal Opportunity/Affirmative Action EmployerCommitted to Diversity and Inclusion in the WorkplaceGeneral Plan Information: The Prince George's County benefits plan year is from January 1 to December 31. A spouse (to include a same sex spouse) can be added to the health benefit plans. A marriage certificate and social security number is required to add a spouse. Children under the age of 26 are eligible for coverage under the health benefit plans. This includes stepchildren and children of the same-sex spouse. A birth certificate(s) and social security number(s) is required to add a child(ren). If you are only adding the stepchildren or child(ren) of a same-sex spouse, you will need to submit a marriage certificate. You will also need to submit the birth certificate of the child(ren) and your spouse must be listed as a parent. The premiums for health benefits are deducted on a pre-tax basis with the exception of Long-Term Disability, Extra Life Insurance and Voluntary Benefits (Short-Term Disability, Whole Life Insurance, Critical Illness, Accident Insurance, Cancer Indemnity, Hospital Indemnity Protection, Accident Indemnity Plan, Supplemental Dental and Group Legal Services). New employees must enroll in the County's health benefit plans within thirty (30) days of the hire date. The effective date of the health benefits coverage is the beginning of the month following a waiting period of forty-five (45) days from the date of hire. After enrolling in the County's benefit plans, employees may only make changes to the plans either during the open enrollment period, which occurs annually (usually each October), and/or during the year, due to a family status change (i.e., marriage, births, divorce and adoption). Employee Benefits Prince George's County is proud to offer employees an attractive and comprehensive benefits program, including the following:
- Medical/Prescription/Dental/Vision Insurance Coverage (part time employees are eligible for medical insurance if they work 15 + hours, per week)
- Group Term Life Insurance
- Long & Short-Term Disability
- Flexible Spending Accounts
- Dependent Care Assistance Program
- Health Care Flexible Spending Account
Paid Leave (Annual, Personal, & Sick) 13 Paid Holidays Retirement Benefits - Defined Benefit Pension Plan
- Employer Contribution Rate-11.71%
- Supplemental Pension Plan
- Employee Contribution Rate (Pre-Tax)-3.48%
- 457(b)
- 403(b)
Employee Discounts Employee Assistance Program Voluntary Benefits - Critical Illness
- Whole Life Insurance
- Accident Insurance
- Legal Services
For additional details, please visit: 01 I acknowledge and understand that the responses to the supplemental questions must reflect the information provided under the Work Experience section of the application. My responses will be used to determine whether or not I possess the minimum qualifications required for the position.
02 Which best describes your highest level of education completed?
- High School Diploma or G.E.D
- Some college, but no degree completed
- Associate's Degree
- Bachelor's Degree
- Master's Degree or JD
- Doctorate/PHD
- Other
03 If you selected Other for the previous question on education, please identify/input your highest level of education. 04 How many years of senior level secretarial/administrative experience, which involves working with the public, office management/operational details, and staff supervision do you have?
- No Experience
- 1-2 Years
- 3-4 Years
- 5+ Years
05 Please explain your experience to question 4 as well as list dates and places of employment where experience was obtained. Answers such as See Resume will not be accepted. Otherwise, please put N/A. 06 What type/level of staff have you supervised? 07 Do you have experience proofreading and editing confidential materials, reports, and presentations to eliminate errors and ensure correct grammar, spelling, and punctuation?
08 Please explain your proofreading and editing duties as they relate to supporting senior-level management. Answers such as See Resume will not be accepted. Required Question