Location: Richmond,VA, USA
Position Summary
We are seeking a highly organized, detail-oriented, and professional Executive Assistant with a strong background in corporate governance. This hybrid role combines traditional executive assistant responsibilities with critical support in managing board-related activities, including taking accurate minutes during board meetings and ensuring compliance with governance standards.
Key Responsibilities
Executive Support:
Provide high-level administrative support to executives, including managing schedules, organizing travel arrangements, and preparing correspondence.
Draft and edit documents, presentations, and reports for executive use.
Act as the primary point of contact between executives and internal/external stakeholders.
Coordinate and prioritize incoming requests and communications to ensure efficient workflow.
Corporate Governance:
Organize and coordinate board meetings, including agenda preparation, logistics, and follow-up activities.
Record and transcribe accurate minutes of board and committee meetings, ensuring timely distribution to stakeholders.
Maintain a thorough understanding of corporate governance policies and practices to ensure compliance.
Serve as a key liaison between the executive team and board members, maintaining strong communication channels.
Manage corporate records, including board resolutions, bylaws, and other governance documents.
Qualifications
Bachelor's degree in Business Administration, Legal Studies, or a related field (preferred).
5+ years of experience as an Executive Assistant, with some exposure to corporate governance or legal support roles.
Exceptional organizational skills and a strong attention to detail.
Experience in taking minutes at executive or board-level meetings.
Strong written and verbal communication skills, with the ability to handle sensitive information discreetly.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Teams).
Familiarity with corporate governance principles and practices is highly desirable.
Key Competencies
Proactive and solution-oriented mindset.
Strong interpersonal skills with the ability to work collaboratively across all levels of an organization.
High degree of professionalism and discretion.
Ability to prioritize and manage multiple tasks effectively in a fast-paced environment.