Job DetailsJob LocationHospital for Behavioral Medicine - Worcester, MAPosition TypeFull TimeEducation Level2 Year DegreeSalary Range$65,000.00 - $75,000.00 SalaryJob ShiftDaysJob CategoryAdmin - ClericalDescriptionJOIN OUR TEAM AS AN EXECUTIVE ASSISTANT TO THE CEO!Your Work Matters How will you make a difference? As the Executive Assistant, you'll work directly with the CEO. In this pivotal role, you will engage in strategic initiatives, manage complex scheduling, and handle high-level administrative responsibilities for the CEO in a dynamic and fast-paced environment. Act as the point of contact among executives, employees, and leadership. Responsibilities include but are not limited to collecting, analyzing, and interpreting data to support the decision-making process and organizing all employee in-service activities. This role requires a skilled professional with strong analytical abilities, exceptional organizational skills, and the capability to manage high-level executive functions for the CEO. The utmost level of confidentiality and discretion is a requirement. Responsibilities
- Calendar and Meeting Management: Oversee the CEO's complex calendar, prioritize meetings, and resolve scheduling conflicts to ensure smooth operations. Coordinate and execute meetings, board sessions, and hospital events, including preparing agendas and necessary materials.
- Communication and Correspondence: Serve as the primary liaison for internal and external stakeholders, efficiently managing communication flow to and from the CEO. Prepare and manage correspondence, presentations, and reports with meticulous attention to detail.
- Confidentiality and Professionalism: Handle sensitive information with the utmost discretion and maintain a high level of confidentiality in all aspects of the role.
- Financial and Database Management: Maintain and update databases and spreadsheets to accurately track expenses and credit card reconciliations.
- Documentation and Follow-up:
- Record comprehensive meeting minutes, track action items, and follow up on deliverables to ensure accountability and timely completion.
- Initiates, coordinates, and oversees the collection of applicable documentation required for the verification of medical staff credentials at hire and for reappointment of existing medical staff while working closely with the CEO and Medical Director
- Maintains and ensures all areas of physician/licensed practitioners credential files are current and are properly tracked/recorded.
- Assists in the preparation of licensing and accreditation surveys and/or applications.
- Adaptability: Flexibly respond to changing priorities and tasks to effectively support the CEO's needs.
Your Experience Matters What we're looking for:
- Education: Associate Degree in Business Administration or related field preferred; or an equivalent combination of education and experience.
- Experience: At least three (3) years' experience as an Administrative Assistant in a health care setting
- Qualifications:
- Strong analytical skills, with the ability to interpret data and create insightful reports.
- Expert proficiency in Microsoft PowerPoint, Outlook, and Word.
- Exceptional organizational and time-management skills, with a proven ability to handle multiple priorities.
- Excellent written and verbal communication skills.
- Experience with HRIS systems, preferably Paycom
Your Care Matters What we provide for our team:
- 401(k) + matching
- Health insurance
- 100% company-paid life insurance coverage up to 2x your annual salary
- Vision insurance
- Dental insurance
- 100% company-paid long-term disability insurance
- Paid time off
- Paid holidays
- Cafeteria on site + discounted meals
- Employee engagement events
- Employee assistance program
- Employee recognition program
- Free parking
What sets us apart:
- Career & training development opportunities
- Dynamic and inclusive work environment
- Engaged management team dedicated to your success
- A guiding mission and set of values that serve as both our northstar and yours, anchoring our collective purpose and aspirations
Disclaimer: Select benefits are available to full-time positions only. Benefits are subject to change at the discretion of Hospital for Behavioral Medicine.Compensation: This is a full-time role; the expected compensation range is $65,000.00 - $75,000.00 annually. We're eager to engage with all qualified candidates, and consideration will be provided to experience and skill level. Join us as our Executive Assistant!Additional Compensation: This position is eligible for a year-end bonus based on the overall performance of the Hospital and any additional department specific metrics.About HBMGet to know us Outstanding Care, Compassionate People, Unparalleled ServiceDiscover a fulfilling career at Hospital for Behavioral Medicine (HBM)! Welcome to the heart of mental health treatment innovation in Worcester, MA! HBM, a cutting-edge 120-bed inpatient facility, is the leading provider of exceptional therapeutic care, prioritizing patient comfort and safety. In proud collaboration with UMass Memorial Health Care, our facility is conveniently situated near the UMass Memorial Medical Center, allowing us to serve the community with unwavering dedication.At HBM, we go beyond inpatient care by offering an outpatient partial hospitalization program, ensuring continuous support while respecting the rhythm of daily life. Our commitment to accessible care knows no bounds, as we emphasize availability irrespective of one's ability to pay.Join us in providing exceptional care, contributing to the well-being of individuals and families in need, and be part of the transformative healthcare experience at Hospital for Behavioral Medicine.To learn more about HBM, visit us at: TOGETHER WE CAN MAKE POSITIVE I.M.P.A.C.T.S.Individuals Maintaining Positive Attitude and Commitment To ServiceAt Hospital for Behavioral Medicine, we value a diverse, inclusive workforce and provide equal employment opportunities for all applicants and employees. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.