Executive Assistant
: Job Details :

Overview

NRDC is a non-profit environmental advocacy organization. We use law, science, and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure the rights of all people to clean air, clean water, and healthy communities. NRDC was founded in 1970 and our people helped write some of America's bedrock environmental laws, including the Clean Water Act and many of the implementing regulations. Today, our team of more than 700 lawyers, scientists, economists, policy advocates, communications experts, and others work across the United States and the globe from our offices in Beijing; Chicago; New Delhi; New York; San Francisco; Santa Monica; and Washington, D.C.

Position Summary

This position provides day-to-day administrative support, including calendar management and scheduling, planning travel logistics, meeting coordination, invoice and expense processing for the General Counsel and Chief Litigation Officer. They will also provide limited scheduling and travel support to the Chief Counsel and the Chief Financial Officer. The ideal candidate is a self-starter, quick learner and knows how to manage his or her own work and balance assignments. The individual in this role must be comfortable working in an independent, flexible, and efficient manner in a fast-paced work environment and be able to prioritize work effectively. Excellent writing, interpersonal, and project coordination skills are required. The candidate must be skilled at working in a collaborative culture and possess good judgment and tact.

Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the following essential functions.

Provide day-to-day executive administrative support for the General Counsel and Chief Litigation Officer, including the following (80%):

* Provide administrative support on daily activities, including calendar management and scheduling, processing of correspondence, invoice and expense reporting, and file maintenance.

* Organize and coordinate meetings and events with internal and external parties and oversee logistics, scheduling and technology of meetings and retreats

* Manage material gathering and participate in meetings to take notes

* Coordinate travel arrangements and occasionally provide support during travel

* Prepare briefing materials, conduct research, and draft documents

* Provide analytical support which may include research, project or situation assessment, data gathering and reporting.

* Complete other administrative duties (copy, scan and distribute documents, etc.), as needed.

Provide limited executive administrative support for the Chief Counsel and the Chief Financial Officer, including the following (20%):

* Schedule meetings on behalf of the executives

* Coordinate travel arrangements as needed and occasionally provide support during travel

* Submit expense reports for travel on behalf of the executives

* Process invoices for payment

The above list of duties is not comprehensive but generally demonstrates the types of matters under this position's responsibility. Other duties may be assigned.

Qualifications

Education & Experience:

* 5 to 7 years administrative or office management experience including 3 years' experience in an Executive Assistant or equivalent role, supporting C-suite or Director level staff (for profit or nonprofit)

* BA/BS degree or equivalent work experience

* Experience supporting legal executives is preferred

Skills, Abilities, Competencies

* Excellent PowerPoint, Word and Excel skills.

* Proficiency in Infographics, Vizio or similar software. Experience using Adobe InDesign a plus

* Strong project management and project coordination skills

* Proactive, detail oriented, problem solver with the ability to deliver high-quality results on-time

* Experience working with multiple teams, priorities, and projects at the same time

* Strong writing and researching skills

* Ability to and passion for facilitating the work of a senior leader and helping a team run successfully

* Superior organizational skills and ability to prioritize and balance multiple tasks in a fast-moving environment

* Ability to perform administrative tasks well and simultaneously adjust focus between big picture strategic work and day to day to dos with ease

* Strong research and analytical skills; ability to translate material logically and share ideas and recommendations clearly

* Demonstrated skill in problem-solving; enjoys a challenge, achieves satisfaction from working things out, getting things done; demonstrates curiosity

* Excellent communication skills, both written and verbal

* Comfortable interacting with staff at all levels and representing the ideas or position of the CHRO clearly and diplomatically, when needed

* Idea generator who can think creatively with practical accomplishment in mind. Can come to the position with ideas on how to make the Executive Assistant position most successful

* Collaborative spirit; enjoys being part of a team

* Ability to travel to NRDC U.S. based offices, approximately 10-15% annually

* Commitment to NRDC's mission, values, and DEI principles

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position within the described work environment.

Frequently: Perform desk-based computer tasks

Frequently: Ability to interact and communicate with employees and others as necessary

Frequently: Attend planned meetings and collaborate with management and coworkers

Occasionally: Ability to attend events and activities in the office or offsite

Work is sometimes performed primarily in office. The noise level in the work environment is usually quiet in office settings and moderate in other situations. Hours of employment may sometimes require working flexible and/or longer hours, including nights and weekends, when necessitated by projects. The job includes work-related situations such as those involving challenging, important, urgent, time-sensitive, or multiple matters.

NRDC is committed to advancing diversity, equity, and inclusion, both in our work and in our workplace. We believe that celebrating and actively welcoming diverse voices and perspectives is essential to solving the planet's most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement.

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience. Internal equity will be reviewed and considered to determine a final offer. For this position, the salary range is $78,000 to $88,000.

NRDC operates under a hybrid work model. Employees are required to come to the office 8 days per month.

As a science-based organization, NRDC aims to do our part to help contain the COVID-19 public health crisis. For the sake of health, safety, and equity, we ask that people be vaccinated unless they have an approved medical or religious accommodation or other exemption in accordance with state and local law. We consider a person to be vaccinated two weeks after receiving one full course of a CDC-approved vaccine. In accordance with state or local law, new hires will be asked to attest to vaccination, those wishing to do so may request medical or religious accommodations or other exemptions via NRDC Employee Relations. NRDC treats all vaccine-related data confidentially, in keeping with local, state, and federal laws.

To apply, visit www.nrdc.org/careers and upload your rsum and cover letter. Please note a cover letter is required for your application to be considered. Please mention where you saw this posting and upload any additional materials that showcase your abilities. Due to the high volume of applications, we will contact only those candidates we would like to interview. Please no phone calls, emails, or in-person rsum drop-offs.

If you experience technical problems while applying or if you are a person with a disability and need assistance applying online, please reach out to iCIMS Customer Care at 1-800-###-####.

For more about NRDC, visit www.nrdc.org.