Executive Assistant
: Job Details :

Posting Details Benefits of Working at UNCW: Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach. Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available. Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session. As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service. We also offer an abundance of training and development programs through our Dare to Learn Academy,and the employee assistance program, many of which are offered free of charge. Recruitment Range: $51,500 $57,500 Vacancy Number: S02555 Position Title: Executive Assistant Working Title: Executive Assistant Competency Level: Journey Home Department: Chief Information Officer - 55000 Primary Purpose of Organizational Unit: The Information Technology Services unit is the primary unit responsible for the policy, procedure, protocol and management of information technology resources on the campus of the University of North Carolina Wilmington. Current main departments of the unit are Office of the CIO, Consulting Services Support, Enterprise Systems Support, Networking, Infrastructure Operations, and Research and IT Resource Management. This unit is within the division of Business Affairs. College: Chief Information Officer - 55000 College College/School Information: University Information: The University of North Carolina Wilmington, the states coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives. A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nations only bachelors degree program focused on coastal engineering. The universitys efforts to advance research and scholarly activities have earned UNCW the elevated designation of Doctoral Universities: High Research Activity institution (R2 University) by the Carnegie Classification of Institutions of Higher Education. UNCW has been part of the University of North Carolina System since 1969. Location of Workplace: Main UNCW Campus Brief Summary of Work for this Position: This mission-critical position provides confidential, executive-level administrative support to the Chief Information Officer ( CIO ). In addition, this professional is a member of the core ITS Management team. We seek candidates with strong technical skills and a passion for improving the lives of students, staff and faculty in a dynamic teaching and learning environment. This position oversees and coordinates scheduling on behalf of the CIO and provides updates on specified special projects and designated operations that affect the entire scope of program operations. The Executive Assistant must be able to analyze data, solve problems, delegate tasks to subordinates, and interact with the public and various internal and external agencies. It is the Executive Assistants responsibility to regularly apprise the CIO of office activities. This position professionally interprets, evaluates progress, and conveys information and directives to unit and university staff as well as diverse and varied constituents on the CIOs behalf. The CIO delegates coordination responsibilities of administrative and project management functions to the Executive Assistant. This position relies on personal expertise and judgment to independently make changes to schedules for the CIO. This position solicits items for management team meetings, creates agendas, takes minutes, and creates action items with due dates. This position will follow-up on action items to ensure they are delivered on time to the CIO. This position ensures that 1:1 meetings between the CIO and the management team are scheduled regularly, agendas shared in advance, and action items identified. This position will also provide administrative support to selected campus committees which include scheduling, meeting agendas and minutes, communication, and end-of-year reporting. This involves coordinating with members of IT Governance and Data Governance Committees to ensure agenda items of all members are included. Organizes and assimilates documents for UNC System CIO meetings for the CIO. The Executive Assistant independently researches information and integrates information into reports and departmental framework guides at the request of the CIO. This position may hire and supervise student workers. This position provides direct assistance to the IT Business Officer with human resource-related matters such as scheduling interviews and correspondence with committees and candidates. This position serves as the designated key coordinator for all ITS keys, schedules meeting spaces, serves as a secondary support person for entering tickets for building maintenance, a surplus of furniture and equipment, leave keeping, coordination, and record-keeping of ITS mandatory training and electronic door access. Minimum Education and Experience Requirements: High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associates degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelors degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Preferred education, professional skills and experience: Proficiency with Microsoft Office products Exceptional verbal and written communication skills, with a collaborative communication style and negotiation skills Knowledge of IT terminology and contracts Ability to work independently, with minimal supervision, and effectively manage multiple priorities Ability to anticipate problems/issues and respond accordingly Ability to handle situations with tact and discretion, and adhere to standards of confidentiality Ability to learn details and information quickly Ability to coordinate information and agendas with high-level administrators Ability to interpret technological meeting information and meaningfully summarize into minutes and action items Experience managing projects Experience synthesizing information for presentation purposes Experience with SharePoint and Visio Required Certifications or licensure: N/A FTE: 1.0 (40 hours per week) Months Per Year: 12 Months Work Days: M - F Work Hours: 8:00 AM - 5:00 PM Type of Position: Permanent Anticipated Ending Date if Time-Limited: Position Number: 1942 Job Posting Date: 11/19/2024 Posting Close Date: 12/03/2024 Number of Openings: Single Incumbent Special Notes to Applicants: This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary will be determined based on competencies, equity, budget, and market considerations. PLEASE NOTE : This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the Work History section before you apply for this position. Applications must be submitted through the online application system to be considered. EEO Statement: At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset. Eligibility for Employment: Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. External Link to Posting: