Executive Assistant
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Join Our Team at Tallahassee State College

Executive Assistant

Job Opportunity Announcement

Are you passionate about higher education and eager to make a real impact? Do you thrive in a collaborative environment, innovative environment where student success is the driving force? Tallahassee State College is excited to announce a full-time opening for the position of Executive Assistant in the Administrative Services department. We're looking for someone who shares our commitment to fostering a vibrant campus community.

Why You'll Love Working Here

At Tallahassee State College, we're not just shaping the leaders of tomorrow - we are committed to fostering the growth and development of every team member. As part of our College community, you'll enjoy:

* A dynamic campus atmosphere where your contributions directly impact student success.

* A culture that champions continuous improvement, where students and staff alike are valued and empowered.

* A supportive team that encourages collaboration, creativity, and innovation.

What You'll Do

As the Executive Assistant for Administrative Services, you'll play a key role in planning, initiating and implementing office administration and office management within the Office of the Vice President of Administrative Services. You'll have the chance to:

* Collaborate on high impact projects that improve operations within the College specific to Administrative Services.

* Contribute to campus-wide initiatives related to risk management and business operations.

Day-to-day, you'll be responsible for:

* Serving as a member of the Vice President for Administrative Services support team. Providing administrative support for the Vice President and Division of Administrative Services. Serving s as the primary point of contact for the internal and external constituencies. Assisting persons who have appointments with the Vice President, ensures timeliness of appointments and projects. Serving in a gatekeeper and gateway role to provide a bridge for smooth communication and ease of access to Vice President for Administrative Services. Completing special projects for the Vice President.

* Performing administrative tasks and meeting support as assigned by the Vice President which includes managing calendar, coordinating travel, preparing meeting documents, developing correspondence, copying/scanning, creating meeting agendas, scribing minutes, drafting contracts, distributing information, and other similar tasks as assigned.

* Serving as the Division's point of contact for assistance and other service-related requests to the campus. Maintaining and submitting all required personnel reports and forms, prepare purchase requisitions, processes departmental invoices, and contracts. Reviewing and preparing all College contracts/agreements for Vice President approval. Tracking and maintaining records of all College endorsed contracts and agreements.

* Coordinating with the Vice President for Administrative Services to plan, implement and assist with the facilitation of the Administrative Effectiveness Committee Meetings. Recording meeting minutes as required. Managing committee documents on the Microsoft Teams site.

* Maintaining confidentiality regarding all correspondence and communications related to services provided by the Equity Office.? Assisting the Equity Officer with the College's equity and Title IX efforts, including assistance with development, implementation, and monitoring of appropriate trainings, policies, and procedures designed to comply with federal and state rule, regulation, and law.

Who We're Looking For

We're seeking a candidate who brings not only technical expertise but also a passion for education and student success. Our ideal candidate will have:

* A bachelor's degree from an accredited college or university and two (2) years of responsible administrative work in an educational institution or in a comparable professional environment. Experience beyond two years as an executive level assistant in an educational or corporate enterprise may be substituted for up to two years of the educational requirement.?A combination of education may substitute for the required experience.

* Skill in written and verbal communication, organizational skills and problem solving.

Bonus points for:

* Proactive Learning: Candidates who demonstrate a strong commitment to personal and professional growth, seeking out learning opportunities to better support the college's goals.

* Taking Initiative: Individuals who show they can go beyond the job description to contribute to improvements and innovations within their role.

What We Offer

We offer more than just a competitive salary of $43,585.35 - $47,072.29. When you join the team at TSC, you'll also enjoy:

* Comprehensive State of Florida benefits, including retirement through the Florida Retirement System.

* Opportunities for professional development.

* A generous leave policy, including paid holidays plus winter and spring breaks.

* A collaborative and inspiring campus community.

* Tuition waivers and tuition reimbursement programs for continuous learning.

* Free access to TSC athletics, fine arts, and performing arts events.

A Little About Us

Established in 1966, Tallahassee State College is dedicated to providing high-quality educational opportunities for students from Leon, Gadsden, and Wakulla counties, as well as from throughout the state, nation, and abroad. TSC offers a wide range of academic and workforce training programs, including associate degrees, bachelor's degrees, and in-demand certifications. Consistently ranked as one of the top colleges in the nation, our vision is to be recognized as your College of Choice.