Title: Executive Assistant
Job Type: Full time, salaried
Location: Dallas, Texas
Education Level: Bachelors Degree
Industries: M&A, Private Equity, Financial Services, Aerospace & Defense
Functions: Administrative
Compensation: Base salary of $50,000 + significant discretionary bonus based on team performance
Shedd Capital Overview
Shedd Capital is a buyside acquisition search, outsourced corporate development, and principal investment firm focused primarily on the aerospace, defense, and space (AD&S) industry. Shedd Capital provides private equity firms, family offices, and companies in the AD&S industry with high-quality buyside mergers and acquisitions (M&A) services. We collaborate with our clients to develop acquisition strategies, identify acquisition targets that fit those strategies, and proactively contact business owners at those target companies. For more information visit our website at
Why Shedd Capital:
Founded in 2021, Shedd Capital is a fast-growing entrepreneurial company with offices in Dallas and Chicago that utilizes an innovative approach to buyside M&A advisory services. Our team is comprised of transaction professionals with deep experience in private equity, investment banking, and strategy within the aerospace and defense markets and technology professionals that build and maintain a proprietary database of company and industry information that underpins our services.
The Opportunity:
- Gain first-hand insight into how teamwork and leverage can produce tremendous value
- Learn the inner workings of an early-stage company and experience the journey of scaling a company
- Enjoy the daily novelty and challenge of helping with the correspondence with many different clients in different stages of pursuing deals
- Help the Executive and our clients execute their strategic growth initiatives
- Cultivate your organization, critical thinking and people skills on a daily basis
- Gain an in-depth understanding of what makes companies successful
- Work directly with a team of driven, smart, creative, entrepreneurial professionals with extensive M&A, private equity, and strategy experience
- Join a small, close-knit team where you can make a meaningful impact on the success of the company and its clients
Job Description:
You will become a key contributor to the success of Shedd Capital by becoming an indispensable daily partner to the Chief Executive. Ideally, the CEO is spending most of his time corresponding with clients, target companies and driving through a myriad of follow-ups simultaneously pushing forward 30-100+ threads that each could result in closing a deal, landing a new client, or establishing a strategic partnership. Your job will be to handle many of the day-to-day details surrounding the CEO to free him up to be most productive.
This is a challenging but rewarding position. Shedd Capital is a company in the early stages of a business model that has the potential for high growth. You can be a catalyst to help Shedd Capital realize its potential and help shape the way our team operates.
Core responsibilities:
- Ensure consistent coordination of the Chief Executives business needs
- Assist the Executive(s) in project management and cross functional coordination of the areas of responsibility.
- Write and coordinate timely business correspondences and RSVPs
- Manage the CEOs appointments and calendar and schedules meetings with clients and client target companies
- Attend meetings and update the CRM with events and next actions from meetings
- Share and ensure timely access of all materials (including client business review documents), such that the Executive is prepared in advance of all meetings
- Organize key financial, legal, and operational documents for record keeping, as well as keep Executive apprised of key deadlines, etc.
- Organize files, both physical and electronic, and maintain an effective system of document management
- Manage travel arrangements and create detailed travel itineraries for all travel. Follow up throughout travel to ensure coordination and support at all points
- Organize expenses and submits expense reports for the Executive
- Prepare detailed presentations using PowerPoint and Excel
- Handle office administration on behalf of Executive including but not limited to restocking supplies, purchasing equipment, ordering company gifts for clients or employees, tracking assets
The successful candidate for this role is:
- Very organized and delights in keeping all things in order
- Understanding to the needs of a busy executive and very good at dynamically adapting to the working style of that executive to help him achieve greater results
- Team-orientated and measures success in terms of productivity gains of the team and the company
- Professional and discreet in dealing with sensitive information such as revenue, expense, or compensation numbers
- Focused and thorough with strong attention to detail
- Capable of handling a steady volume of information and tasks methodically without being overwhelmed
- Organized with effective time management skills; capable of working in a steady daily cadence to make progress on multiple ongoing projects simultaneously
- Systematic and can readily adhere to operational workflows and develop healthy processes
- An exemplary communicatorboth written and verbal, precise in both thought and communication
Requirements:
BS/BA degree from a four-year university. All majors are encouraged to apply.
- Proficiency with Microsoft Office and a general understanding of any CRM system
- Strong Excel skills
- Sharp, polished and have a professional demeanor
- Must have the ability to multitask and handle changes in a positive way
- Strong follow up on deliverables
- Possess the characteristics of a successful candidate (defined above)
- Willing to relocate to Dallas, TX
What we offer you:
- Comprehensive benefits package (medical, dental, vision)
- Two weeks Paid Time Off (PTO), ten paid holidays throughout the year, plus one paid week off during our annual shutdown between Christmas and New Years
- Opportunity to work directly with and learn from senior members of the team
- A culture that rewards results, encourages learning and development, and provides a sustainable work/life balance
Shedd Capital LLC is an Equal Opportunity Employer that is committed to maintaining an inclusive work environment. All qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, veteran status, gender identity, pregnancy, or any other legally protected status based on federal, state or local law, including national origin or citizenship.