Soni is partnering with a major Biomedical Research Institute seeking an Executive Assistant. The Executive Assistant will be responsible for supporting the Director with executive-level administrative tasks. Responsibilities:
- Handle all travel arrangements on behalf of the Director, organizing itineraries, preparing travel reimbursements, and expense reports;
- Maintain Directors calendar, including coordinating and scheduling appointments (in-person and virtually), meetings, and conferences (with strong follow-up); prepare agenda, meeting materials, and communicate with meeting participants.
- Handle all telephone calls coming into Directors office; and serve as back up in Receptionists absence. Greet, screen, and direct visitors.
- Facilitate the day-to-day administrative tasks of the Directors office
- Draft correspondence; prepare materials for meeting as needed
- Collect, distribute, and track incoming and outgoing office mail
- Maintain and update faculty and staff databases
- Assist in preparation of grant application materials, progress reports, and other special projects.
- Performs related duties & responsibilities as assigned/requested
Requirements:
- Bachelor's degree
- Minimum 3 yrs related experience
- Strong scheduling experience in Outlook
Preferred Skills:
- Strong preference for candidates in in a healthcare setting
Compensation: $35-$40/ Hour Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.