Executive Assistant
: Job Details :

Executive Assistant

Salary

$52,516.00 - $60,000.00 Annually

Location

Albany, GA

Job Type

FULL-TIME CLASSIFIED

Job Number

2024-112

Department

Dougherty County Administration

Opening Date

12/17/2024

Closing Date

1/17/2025 11:59 PM Eastern

* Description

* Benefits

* Questions

Description

The Dougherty County Administration Department has a vacancy for an Executive Assistant. The purpose of this position is to provide comprehensive administrative and strategic support to the County Administrator. This position requires sound judgment, high levels of confidentiality, and the ability to manage high-level communications and relationships across the County and externally. At the direction of the County Administrator, this position shall perform duties as required including administrative support to the Assistant County Administrator and Deputy County Clerk.

This class works under general supervision, independently developing work methods and sequences.

Essential Tasks

Responsibilities include, but are not limited to; Oversee and manage the County Administrator's calendar, ensuring that schedules are adhered to and adjusted as needed. Prioritize meetings, appointments, and events based on County priorities. Act as the first point of contact between the County Administrator and internal/external stakeholders. Manage incoming correspondence, emails, and phone calls, ensuring timely and appropriate responses. Prepare agendas, briefing materials, and presentations for meetings. Attend meetings as required, taking minutes and following up on action items to ensure completion. Assist in managing and coordinating special projects as directed by the County Administration team. Track progress, manage deadlines, and ensure that project deliverables are met. Draft, edit, and review high-level documents, reports, presentations, and memos for accuracy and professionalism before distribution. Handle sensitive and confidential information with the utmost discretion, ensuring data security and compliance with County policies, and all federal and state laws. Build strong working relationships with executives, key stakeholders, and external partners. Act as a trusted liaison to facilitate communication and collaboration across departments. Process and reconcile executive expenses, ensuring timely submission and adherence to County policies. Takes on additional responsibilities to support and advance the County's goals, responding proactively to emerging challenges and opportunities.

Minimum Qualification

Bachelor's degree in Business Administration, Communications, or related field. Minimum of 5-7 years of executive-level support experience, preferably in a corporate environment or with senior leadership. Strong organizational and time management skills, with a proven ability to prioritize and manage multiple tasks. Excellent written and verbal communication skills, with a high level of professionalism. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software/tools. Strong problem-solving skills and the ability to make sound decisions independently. Exceptional attention to detail and accuracy in all tasks. Ability to work in a fast-paced, high-pressure environment while maintaining poise and professionalism. Must have a high degree of discretion and confidentiality. Must be proactive, resourceful, and adaptable, with a strong sense of initiative. Strong interpersonal skills and the ability to build relationships at all levels of the organization. Must be able to perform sedentary work that involves walking or standing some of the time, and exerting 10 pounds of force on a regular and recurring basis or sustained keyboard operations. Must possess and maintain a valid driver's license with an acceptable driving history.

Supplemental Information

APPLICATION DEADLINE: Beginning Tuesday, December 17, 2024 through Friday, January 17, 2025.

SUCCESSFUL APPLICANTS FOR EMPLOYMENT MUST PASS A DRUG AND/OR ALCOHOL SCREENING AND PASS BACKGROUND INVESTIGATION.

DOUGHERTY COUNTY HAS A NO SMOKING IN THE WORKPLACE POLICY IN COMPLIANCE WITH THE GEORGIA SMOKE FREE AIR ACT OF 2005.

DOUGHERTY COUNTY PROVIDES REASONABLE ACCOMMODATIONS IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT.

E Q U A L O P P O R T U N I T Y E M P L O Y E R

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Dougherty County provides Full-time Classified Employees a comprehensive benefit package which includes the following:

* Life

* Health

* Dental

* Vision

* Long-term Disability

* Retirement

* Paid Holidays

* Annual Leave

* Sick Leave

* Deferred Compensation

01

Do you have a Bachelor's degree in Business Administration, Communications, or a related field preferred?

* Yes

* No

02

Do you understand your application is incomplete unless you provide educational documentation from an accredited college, with a required Bachelor's Degree in Business Administration, Communications, or related field preferred?

* Yes

* No

03

Do you have five to seven (5-7) years of executive-level support experience, preferably in a corporate environment or senior leadership which demonstrates the knowledge, skill and ability to perform the duties of the position?

* Yes

* No

04

Do you have any related equivalent combination of education, training and experience which demonstrates the knowledge, skill and ability to perform the duties of the position?

* Yes

* No

05

Are you able to courteously and effectively communicate in writing, present a professional appearance, be prompt and have reliable attendance?

* Yes

* No

06

Do you have a valid state drivers license with an acceptable driving history?

* Yes

* No

07

Are you able to read, write, speak English, and follow oral or written instructions related to the duties of the position?

08

Are you proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and have familiarity with project management software/tools?

* Yes

* No

09

Do you have strong problem-solving skills and the ability to make sound decisions independently? Do you have exceptional attention to detail and accuracy in all tasks?

10

Do you have the ability to work in a fast-paced, high pressure environment while maintaining poise and professionalism? Are you proactive, resourceful and adaptable, with a STRONG sense of initiative?

* Yes

* No

Required Question