Executive Assistant
: Job Details :

We are seeking a highly organized and proactive Executive Assistant to join our team. This role is based in New York City and will report directly to the CEO and also support the President and CFO. The successful candidate will play a pivotal role in managing administrative responsibilities, act as a liason to the Investor Relations (IR) partner, and ensuring the seamless execution of board and executive-level meetings. Location: Our office will be located in New York City, and we expect this person to be on-site at least once a week, with a minimum of twice per month. Mail and meetings will be managed at this office, so regular attendance is required to ensure smooth communication and collaboration. Primary Responsibilities: Coordinate and schedule investor conferences/meetings, board meetings, and Monthly Business Review (MBR) meetings. Manage logistics, including booking venues, arranging travel, processing expense reports and preparing necessary materials. Act as a liaison between the Executives, the Investor Relations partner and external stakeholders. Handle confidential information with discretion and professionalism. Liaise with internal and external stakeholders to ensure all meetings run smoothly. Prepare and distribute agendas, meeting minutes, and supporting documentation for board meetings. Maintain organized records of board materials and correspondence. Lead special administrative projects related to investor relations and board matters. Support various investor relations projects, ensuring deadlines are met and deliverables are completed accurately. Provide general administrative support to the leadership team as assigned. Ensure timely follow-up on action items resulting from meetings. Support maintenance of a comprehensive investor relations program, including investor communications, presentations, and reports. Support drafting, editing, and cross-tying of press releases, annual reports, and other communication materials for investors and stakeholders. Prepare, edit, and proofread correspondence, reports, and other documents as needed. Maintain accurate records and files. Perform additional tasks and responsibilities as required to support the team and organizational goals, demonstrating flexibility and adaptability in a dynamic work environment. Qualifications: Bachelor's degree in business administration, finance, communications, or a related field preferred. Associate's degree with commensurate experience will be considered. Professional certifications are a plus. 5+ years of experience in executive coordination, or board-level administrative roles in a public company. Proven track record in managing high-stakes scheduling, logistics, and communications. Strong organizational and time management skills with exceptional attention to detail. Demonstrated ability to handle confidential information with discretion. Advanced proficiency in scheduling software, virtual meeting platforms, and Microsoft Office Suite. A proactive and solution-oriented mindset with the ability to work effectively in a fast-paced environment. Ability to work in a fast-paced environment and manage multiple priorities. Positive attitude, team player and strong work ethic. Willing to build understanding of applicable state and local laws and regulations as they pertain to the industry, personnel law, safety regulations, local municipal codes and organizational rules, regulations, directives, and standard operating procedures. Must be and remain compliant with any and all regulatory requirements for working in the cannabis industry. Company Overview Ascend Wellness Holdings (AWH) is a vertically integrated cannabis cultivator, processor and provisioning center operator with assets in Illinois, Maryland, Massachusetts, Michigan, New Jersey, Ohio and Pennsylvania. We seek to foster a robust and inclusive cannabis industry through a premium, unmatched customer-focused retail experience. We are looking to build a world-class team that will help carry out our mission of helping to shape the future of cannabis as a leading healthcare solution. We are committed to improving the quality of our patient's lives by offering unrivaled quality, consistency and meticulously curated products that satisfy our customers unique, individual needs. When it comes to customer service experience, our dispensaries will set a new standard of excellence, emphasizing health and wellness by a highly knowledgeable team. A team that is committed to our values, our people, and our communities; we are looking for people who are inspired by our vision and stay dedicated to our mission as we continuously expand. EEO STATEMENT Ascend Wellness Holdings, LLC and its subsidiaries is an equal opportunity employer and celebrate the population of differences and does not discriminate in its hiring / hiring practices, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.