Executive Assistant
: Job Details :

Position Overview:

Ultimate Staffing is actively seeking a detail-oriented Executive Assistant to join their client's team in San Diego, California. This role is perfect for someone who is organized, efficient, and capable of managing multiple tasks across different time zones. The Executive Assistant will provide crucial support to ensure smooth business operations and effective communication.

Responsibilities:

• Support Executive team
• Follow up on and file various state annual filings, such as the AZ Annual Report.
• Handle general correspondence.
• Provide notary services, if applicable
• Demonstrate proficiency with Excel assist with bookkeeping
• Send documents via Adobe Sign.
• Set up meetings with multiple participants across different time zones.
• Prepare agendas and take minutes during meetings.
• Additional duties as requested

Requirements:

• Education requirement is a High School Diploma.
• 3+ years of Executive Assistant Experience
• Previous experience supporting CEO, CFO's and more
• Proficient with MS Office Suite

Work Hours:

Monday to Friday, during the first shift.

Additional Details:

Contract to hire position. Max Pay is $30 per hour, and Min Pay is $25 per hour.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.