We're seeking an Executive Assistant to support the Executive team based at our company headquarters in Boston.
Location: Onsite in Boston, MA
Duration: 3 month Contract with potential for extension
-This role is covering for someone on Maternity leave and will be active until their return
Responsibilities:
- Calendar management, travel arrangements, expense reporting, drafting correspondence, and meeting coordination.
- Effectively prioritize the needs of the Executive office, manage competing requests and negotiate prioritization of administrative activities.
- Participation in ad-hoc special projects, screening calls and meeting requests.
- Arrange travel proactively considering destination events to ensure on-time arrival.
- Manage executives time and bandwidth by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications.
- Manage incoming correspondence and prioritize competing requests; filter through requests independently and follow through on behalf of executive as needed.
- Proactively manage the support team's time and work prioritization to most effectively meet the needs of the Executive office.
Qualifications:
- BA/BS degree and 3-5 years of experience supporting at the executive/C-suite level
- Exceptional time management, organizational skills, and attention to detail
- Experience managing multiple schedules, facilitating travel and processing expense reports
- High level of professionalism with ability to handle sensitive and confidential information
- Superb written and verbal communication skills
- Proficient in Office 365, including Word, Excel, Outlook, PowerPoint
- Commercial real estate or construction industry experience a plus