Executive Assistant
: Job Details :

Bluehawk Consulting is seeking an Executive Administrative Assistant to support a Vice President on a global legal team.

Project Overview

The Executive Administrative Assistant to the Vice President provides vital support not only to the VP but also assists the Business Manager in maintaining operational excellence across the department. In addition to high-level administrative tasks, this role reports to and involves supporting the Business Manager with budget tracking, preparing financial reports, and managing special projects that drive this team's strategic objectives.

Key responsibilities include managing complex schedules, organizing travel arrangements, coordinating meetings with briefing materials, and handling expense reporting. Working closely with the Business Manager, the assistant ensures that budgetary and operational processes run smoothly, offering proactive support in planning and tracking departmental initiatives.

This role will be onsite in Redmond, WA 2-3 days per week.

Responsibilities

• Managing complex schedules
• Preparing weekly scheduling reports
• Serve as “right hand” and partner to the business manager for the team
• Booking domestic and international travel including booking complex arrangements and ensuring stakeholders are up to date on info as it changes
• Expense report support
• Special projects as needed
• Work with tech support on troubleshooting tech issues

Required Skills & Experience

• Knowledge and understanding of the company's policies and tools.
• Microsoft experience is highly preferred
• Prefer candidates that have worked and come from larger companies and organizations
• Proof reading skills are highly important.
• Good communications skills – need to engage daily with team
• Uses good judgment
• Understanding of company organizational charts and how to triage and respond to different level stakeholders in the organization.
• This person needs to be coachable
• Knows when to ask questions

Education

• Bachelor's degree required to demonstrate accomplishment and basic education when working with people from varied backgrounds and areas of expertise.