Executive Assistant
: Job Details :

Role: Executive Assistant

Location: Rosemont, IL (5-days onsite)

Overview:

We are looking for a dynamic Executive Assistant to join our fast-paced team! If you thrive in a high-energy environment, possess exceptional organizational skills, and are ready to support our CEO in driving success, we want to hear from you! Bring your expertise in managing schedules, coordinating projects, and enhancing productivity to help achieve our company goals. The Executive Assistant role supports the executive and corporate functions of Brennan Investment Group (BIG), a privately held industrial real estate investment firm that acquires, develops, and operates industrial properties in select major metropolitan markets throughout the United States. The Executive Assistant will represent the office of the CEO with professionalism and diplomacy and provide the highest level of administrative support to the CEO by managing meeting and travel schedules, communications, and various projects and tasks to ensure efficient business operations.

About Our Company:

Brennan Investment Group, a Chicago based private real estate investment firm, acquires, develops, and operates industrial properties in select major metropolitan markets throughout the United States. Since 2010, Brennan Investment Group has acquired or developed $6.5 billion in industrial real estate in 30 states. The company's current portfolio spans 29 states and encompasses approximately 56 million square feet.

Brennan Investment Group co-invests with private and institutional capital to achieve outstanding risk-adjusted returns. The company has 18 regional offices throughout the United States, and the firm's management team is among the most accomplished in its industry, having invested in over 5,000 properties covering more than 60 cities throughout the United States, Canada, and Europe.

Perks:

• High-spirited, positive, and welcoming culture.
• Exceptional team-oriented environment.
• Beautiful modern office space within a Class-A office building.
• Laid-back environment, with casual dress code.
• Fun company events and regular gatherings such as happy hours, team outings, and more.
• Competitive benefits offerings.

Responsibilities:

• In all matters, maintain strict confidentiality and discretion.
• Manage and prioritize a complex calendar across various sectors, resolving conflicts as needed.
• Plan, arrange, and coordinate complex travel itineraries for both domestic and international travel, including flights, accommodations, local transportation, dining arrangements, and meetings as needed. Ensure seamless travel experiences by anticipating and resolving any issues.
• Manage a balanced day-to-day schedule in such a way that the executive is able to complete his obligations in an organized, efficient way:

-Assist in maintaining blocks of time for focused work;

-Promote effective time management and minimize distractions;

-Continuously inform CEO of upcoming commitments and responsibilities.

• Coordinate internal and external meetings as business dictates:

-Plan and organize executive-level and other business meetings, including logistics, guest coordination, and follow-up.

-Prepare, organize, and disseminate agendas and other materials as needed for meetings.

• Prioritize obligations across all aspects of the CEO's life, including business operations, philanthropic activities, and personal matters.
• Provide exceptional communication on behalf of the CEO, both internally and externally, to represent the CEO and the company in an utmost professional manner:

-Collect, draft, and edit documents such as speeches, agendas, letters, memos, and business plans.

-Consistently monitor the CEO's emails to ensure all messages are addressed promptly and maintain an organized inbox.

-Correspond with team members, executives, and external partners on behalf of the CEO when necessary.

• Effectively work with other senior leadership and across multiple departments to accomplish business initiatives.
• Proactively notify the CEO and other executives of upcoming events and conferences of interest, and handle registrations as needed.
• Manage CEO's industry-related professional endeavors and Board positions:

-Liaise with members of other organizations with which the CEO is affiliated to provide necessary information or assistance;

-Coordinate Board member and Board of Advisors duties.

-Coordinate various related meetings and travel.

• Manage complex financial and personal information:

-Provide updated personal financial statements and other requested documents to lenders as needed.

-Manage banking needs, including personal wire transfers, credit card management and payments, and tracking personal distributions and incoming payments.

-Maintain all usernames, passwords, and manage both business and personal membership renewals.

-Collaborate closely with the personal CPA and assist in gathering information for the preparation of personal taxes.

-Handle vendor payments for both business and personal expenses.

• Perform standard administrative office duties:

-Organize and maintain comprehensive files and records for both business and personal matters;

-Print and scan documents;

-Compose, modify, and proofread correspondence, reports, and presentations.

• Respond promptly, courteously, and responsibly to all business matters, handling last-minute or unanticipated needs, including those that may fall outside of business hours.
• Continuously seek new ways to improve efficiencies and workflows.

Qualifications:

• Minimum of 10+ years of experience as an Executive Assistant, providing high-level support to C-suite executive(s) in a fast-paced environment.
• Previous experience with a commercial real estate/private equity firm required.
• Experience within the industrial real estate sector highly preferred.
• Bachelor's degree required.
• Proven capacity for maintaining discretion and the highest level of confidentiality when handling sensitive material.
• Excellent written and verbal communication skills, with a strong ability to manage complex correspondence and present information effectively. Ability to communicate clearly with senior leaders and external partners.
• Exceptional organizational skills, with the ability to handle multiple priorities and deadlines simultaneously, and with utmost attention to detail, organization and process.
• Keen problem-solving skills, with strong decision-making skills and the ability to work independently.
• Ability to work under pressure and handle sensitive situations with diplomacy and professionalism.
• High proficiency in Microsoft Office programs, especially Outlook, Word, Excel, and PowerPoint), and aptitude to learn various other software applications.
• Experience with virtual meeting platforms including Teams and Zoom.
• Strong technical aptitude to learn new systems and help troubleshoot technological issues.
• Strong relationship management skills, with the ability to build an effective network throughout the company.
• Experience partnering with senior management in a fast paced, dynamic environment.
• Ability to work independently with minimal to no supervision.
• Ability to anticipate needs and develop solutions.

*The above salary range reflects the anticipated salary for the amount and level of experience expected for this role. Ultimately, in determining your pay, we will also consider your amount and level of relevant experience, and other job-related factors, that may differ from the expected salary range.

If you're ready to take your career to the next level with a great company, please send your resume to ...@brennanllc.com.