EXECUTIVE ASSISTANT LEVEL 2
: Job Details :

Job Responsibilities:Heavy calendar management for high-level executives. Schedule all meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issuesTelephone coverage, answer phones, take accurate messages, know executives' whereabouts at all times, handle urgent/confidential calls with appropriate judgment; back-up other lines, as needed, for bankers and colleaguesCoordinate all related conference rooms including any catering, audio/videoconference set upCoordinate closing dinners, client outingsArrange all aspects of travel, keeping executives' travel profile up-to-date, manage approvals for any travel, arrange flights, hotels, rental car and sedan service, currency exchange using agency and online servicesPrepare all itinerariesPrepare and submit all expense reports on a timely basisType correspondence, memos and presentations, prepare presentation and meeting materials; copy, collate, bindMaintain filing system, correspondence, documents and personal files for ExecutivesNavigate Firm's resources, interface with various departments on behalf of executives to collect information, respond to requests, obtain servicesCollect and distribute Managers' mail; arrange messenger and overnight package servicesProvide backup support for colleagues during vacation/sick days, and assist their Executives as needed with phone coverage and other office needsMiscellaneous support: setup and maintain mail groups, keep orderly, fully-functioning work area, etc.Required Skills and Personal Attributes:Excellent communication, writing, judgment, and problem-solving skillsStrong attention to detail as well as solid organization/time management skillsMust be an enthusiastic, positive team player who is willing to help out and who works well with colleaguesAble to work in a fast-paced environment and handle multiple tasks concurrentlyFlexible with coverage & changesOther Requirements:Proficient in Microsoft Office applications, especially Outlook for email, calendar and contactsOther applications helpful include Excel, PowerPoint, internetSolid typing skills (60+ wpm)Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirementsEducation: Bachelors Degree