Location: Boston,MA, USA
Executive Assistant, Marketing & Communications
Museum of Science, Boston
www.mos.org
Innovation and creativity come from the unique perspectives of a diverse staff. We value your perspective.
SUMMARY STATEMENT:
The Executive Assistant (EA) to the Marketing and Communications Division is responsible for providing executive administrative support to the Chief Marketing Officer and the divisional leadership team. The EA is crucial in ensuring the Division's short- and long-term functionality, including handling financial reporting, coordinating meetings, managing projects, invoicing, addressing personnel issues, overseeing office systems and supplies, ensuring procedure and policy compliance, and addressing facilities and space concerns.
In addition, the EA takes a proactive approach to organizing the CMO's schedule and is responsible for managing high-level logistical and external correspondence. They also handle logistics for committee duties, compile reports, manage budgets, process invoices, and assist in planning and preparing presentations. Furthermore, they provide supplemental support to the divisional leadership team for various cross-divisional and cross-museum tasks, such as scheduling, invoicing, note-taking, and team meeting management.
The EA carries out all tasks efficiently and discreetly, maintaining a positive and proactive approach. They possess excellent oral and written communication skills and strong organizational abilities. With a DEIAB focus, the EA ensures that all their responsibilities are carried out in a manner that promotes diversity, equity, inclusion, accessibility, and belonging.
Key Responsibilities:
Key Deliverables:
WORK SCHEDULE:
This position is full-time, 40 hours/week, Monday-Friday, 9-5.
REPORTS TO:
Chief Marketing Officer
MINIMUM QUALIFICATIONS:
STARTING SALARY:
Exempt (Salary) $57,000 - $70,000/year
BENEFITS:
Benefits for full-time, exempt (salaried) staff include free parking, T accessibility, commuter spending account, 23 vacation days, 12 holidays, 10 sick days, medical, dental, and vision insurance, short- and long-term disability, life insurance, retirement and savings plan, health care/dependent care flex spending plan, a Museum Membership, employee discounts, employee referral program, tuition assistance, professional development, direct deposit, free admission, free Duck Tours, discounted movie passes, and much more!
VACCINATION POLICY:
Staff, interns, and volunteers will be required to show proof that they are fully vaccinated against COVID-19 as a condition of employment. The Museum will consider an exemption from the vaccine requirement if they are unable to get vaccinated due to a qualifying medical disability or a sincerely held religious objection. The Museum is not required to provide an accommodation or exemption from the vaccine requirement if doing so would pose a direct threat to others in the workplace or would create an undue hardship for the Museum.
The Museum of Science is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.
No phone inquiries, please. Qualified applicants will be contacted within two to four weeks of initial application.
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