Executive Assistant, Office of the President
: Job Details :

Executive Assistant, Office of the President

At Chanel, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience and potential you could bring to CHANEL.

About the role:

We are looking for an experienced Executive Assistant to serve a critical role in the Office of the President for CHANEL, Inc. In this role you will provide primary support to the President, CHANEL, Inc., giving you a broad understanding of our business, exposure to regional and international business leaders, and opportunities to influence at the highest level. As a key trusted partner to the President, you will be at the heart of the U.S. business with daily responsibilities such as agenda management, while also being able to display your creativity even more actively via management of key initiatives, projects, and other important workstreams that impact the Office of the President and the U.S. business.

What impact you can create at CHANEL:

Amplify your administrative skills by:

* Expense submission and reconciliation, travel planning, and agenda management

* Managing travel arrangements and creating detailed travel itineraries, including follow-up during executive travel to ensure coordination and support at all points

* Agenda Management: scheduling of all meetings, both internal and external. In this capacity, also serving as a trusted advisor to the President, understanding and leveraging business priorities to manage his office in a way that most efficient and effective

* Flexing your ability to be agile by getting ahead of last-minute changes

* Writing and coordinating timely business correspondence with excellent judgement and oftentimes with autonomy

* Preparing detailed reports using PowerPoint and Excel

* Preparing presentations using PowerPoint

Get even more creative!

* Be an active and integral part of key business change efforts, including Futures 2030, by supporting President as dotted line leader of the TLT, including cadence and coordination of meetings, prioritization of follow up steps, liaising with the Head of Strategy and Governance on key expectations.

* Take part in key leadership meetings, including periodic Management Committee meetings. Contribute to even stronger governance and constantly have an eye for improvement.

* Participate the work of the corporate Charitable Fund, which may include tracking and managing requests for funding by Steerco using agreed upon guidelines, scheduling Steerco meetings and taking minutes.

* Take the lead on special projects as assigned by the President

* Plan and manage key business outings and events on an ad hoc basis

You are energized by:

* Using your interpersonal skills and abilities to work collaboratively with diverse and large teams

* Being organized and proactive

* Striving for efficiency and effectiveness

* Thriving in the world of technology and data

* Fast pace - your days will move quickly! You'll need to successfully prioritize and push back when faced with requests, demands and deadlines

* Learning - having deep curiosity about the world of Chanel and the U.S. business in particular

* Career growth and development. This role has the ability to progress and take on even more. As the right hand to the President your focus will be on managing his office which should include management or participation in important future-focused projects to be determined.

* Engaging and wanting more. Building trust and delivering excelling work product

What you will bring to the team:

* Ability to build relationships while being diplomatic and discreet with a professional presence

* Excellent computer skills especially with Microsoft Office suite, particularly Excel and PowerPoint, as well as the Teams platform

* A high level of self-reliance, resourcefulness, and ability to proactively challenge senior level executives, including the President, on matters of significance

* Diplomacy and discretion with a professional presence

* Proactive with strong organizational skills

* Excellent verbal and written communication,?French language skills a strong preference

* Service, added value and solution oriented

* The ability to prioritize and challenge requests, demands and deadlines

* Attention to detail

* Team player: ability and desire to work collaboratively to achieve key goals

* Comfort in a fast-paced environment with constant changes

* Proactivity and strong organizational skills

Position Logistics:

* Minimum 12 years media management experience, ideally with luxury and/or best in class brands, resulting in deep knowledge of media industry; culture, social issues, or charitable organization experience a plus

* 4-year undergraduate degree

* Partially Remote: Role requires a minimum of three days in-person office presence at the designated location/office.

* Chanel, Inc. reserves the right to edit, change, or make exceptions on designations where circumstances where deemed appropriate.

Compensation:

* The anticipated base salary range for this position is $69,100 through $150,000. Base salary is one component of the total compensation for this position. Other forms of variable pay [may/will] be offered for this position. Other components [may/will] include bonus potential, benefits, and/or perks.

Benefits and Perks:

* Wellbeing resources include dedicated paid time off for wellbeing, presently a 2-week August Office Closure and a Wellbeing fund

* Family and care giving benefits (inclusive of parental leave, fertility support, MilkStork, and Care.com Membership)

* Generous paid time off policies to include vacation, holiday, sick and volunteer days

* 401K and other incentives

* Robust healthcare offerings; medical, dental, vision, MDLIVE (virtual care), One Medical, Flexible Spending Accounts (Health Care & Dependent Care), Health Savings Account and Employee Assistance Program

* Life insurance, Accidental Death & Dismemberment, Short Term Disability, Long Term Disability, Health Advocate, International Business Travel Accident & Medical, and Commuter Transit & Parking

Additional Information:

Chanel is a private company whose values are grounded in creating the conditions for people to perform at their best and feel fulfilled and confident in their work. We offer a unique work environment where individuals are encouraged to better understand the brand, the business, and motivations, so that together we can unlock the possibilities of growth. This is reflected in:

Diversity and Inclusion:

* At CHANEL, we are intentional in promoting Diversity & Inclusion. We foster respect, empathy and dignity for all. We believe strongly that the diversity of our people across the full spectrum of human differences is essential to our organisation and the connections we have with each other and our clients.

* We offer Employee Resource Groups in the US that are voluntary, open to all, employee-led groups formed around a shared identity or lived experience, whose aim is to foster a diverse, inclusive, and equitable community aligned with the values and missions of the communities they support.

Chanel Community:

* CHANEL Community empowers our employees to channel their passions, talents and sense of purpose to contribute to and learn from our communities.

* Employees are encouraged to take time off annually to volunteer through CHANEL Community. CHANEL also matches employee donations to select charitable organizations.

Sustainability:

* CHANEL Mission 1.5 is our climate action plan. It is focused on transforming the business in line with the ambitions of the Paris Agreement on climate change to limit the average global mean temperature increase to 1.5 degrees Celsius above preindustrial levels.

* Employees are encouraged to contribute to our US Sustainability efforts at the corporate level and within the divisions, through organized taskforces and initiatives.

Arts and Culture:

* We are committed to extending our legacy of cultural engagement. Global support includes the CHANEL Culture Fund, which supports a select group of leading art culture institutions across the globe, and the CHANEL Next Prize for the next generation of creative talent. US support currently includes Annual sponsorship of the MoMA film program, Tribeca Film Festival programs and Through Her Lens, Support of the Academy Gold Fellowship for Women and Sponsorship of the BAAND Together Dance Festival at Lincoln Center.

Fondation Chanel:

* Since 2011, Fondation CHANEL's mission is for women and girls to be free to shape their own destiny. Through multi-year partnerships with financial and technical support, Fondation CHANEL is committed to improving the safety and autonomy of women and adolescent girls around the world, impacting over a million women and girls in its first 10 years.

* For more information, please navigate to the Fondation Chanel website here

Career and Leadership Development:

* We have dedicated in-house teams focused on supporting the onboarding of employees, developing leadership skills via custom programs like Imagine Chanel People, Heart of Leadership and group and individual coaching, and blended online and live classes offered on our Bloom platform and by skilled trainers, such as Shape Your Career, to develop career building skills.

* Chanel, Inc. benefits and perks are dependent on eligibility and subject to modification by Chanel at any time.