Job Type Full-timeDescriptionJob Overview: The Executive Assistant to the CEO serves as the key administrative support for the Chief Executive Officer, facilitating the smooth operation of the executive office. This role requires a highly organized, detail-oriented, and proactive professional who can manage complex schedules, communicate effectively, and handle sensitive and confidential information with discretion. The Executive Assistant plays a pivotal role in ensuring that the CEO's time is effectively managed, and that the CEO's priorities are aligned with organizational goals.Benefits & Compensation
- Competitive salary packages and bonuses
- Competitive health, vision, dental, life, and disability benefits
- 100% of health premiums paid by Chesapeake Companies for employees
- Tuition reimbursement on approved programs
- Monthly contribution to pay for employee gym membership
- 401(k) and education retirement planning
Responsibilities and Duties: Executive Support:
- Manage and optimize the CEO's calendar, including scheduling meetings, travel, and events.
- Prepare briefing materials, agendas, and reports for meetings with internal and external stakeholders.
- Act as a liaison between the CEO and senior executives, board members, employees, and external partners.
- Draft and review correspondence (emails, memos, letters) on behalf of the CEO.
- Attend meetings, take notes, and follow up on action items as necessary.
Project Management:
- Assist in the coordination and execution of strategic initiatives and company projects.
- Provide support for key corporate events, including board meetings, executive retreats, and company-wide presentations.
- Collaborate with various departments to ensure the CEO's initiatives are progressing in a timely manner.
Communication & Relationship Management:
- Act as the primary point of contact between the CEO and senior leaders, staff, clients, investors, and stakeholders.
- Maintain positive, productive relationships with both internal and external parties.
- Prioritize and manage a high volume of incoming communications, flagging urgent matters to the CEO's attention.
Travel & Logistics:
- Organize domestic and international travel arrangements, including flight bookings, hotel accommodations, transportation, and itineraries.
- Ensure that the CEO is well-prepared for meetings and events by managing logistics and providing necessary travel documents and materials.
Administrative & Office Management:
- Oversee the day-to-day operations of the CEO's office, including maintaining office supplies, equipment, and general office organization.
- Maintain a comprehensive filing system, both physical and digital, for easy retrieval of documents.
- Assist with the preparation of presentations, reports, and other documents for meetings and corporate events.
Confidentiality & Discretion:
- Handle sensitive and confidential information with the utmost professionalism and discretion.
- Ensure compliance with corporate governance and confidentiality standards.
Strategic Partnership & Advisory:
- Provide the CEO with relevant updates on organizational matters, industry trends, and internal developments.
- Help the CEO to stay informed and prepared for strategic decision-making, offering input on key issues when appropriate.
Ad-hoc Tasks:
- Provide support for various special projects and initiatives as directed by the CEO.
- Assist in personal tasks or needs of the CEO when appropriate (for example, family events or engagements).
Requirements
- 10+ years of C-Suite Executive Assistant experience at Multimillion Dollar firm (required)
- Experience with real estate transactions (preferred)
- Bachelor's degree in business administration or related specialty (required)
- Ability to effectively and professionally draft written communication on behalf of the Owner of Chesapeake (required)
- Extremely well-versed with Microsoft Excel and Power Point(required)
- Ability to carry out tasks in an efficient manner with minimal direction
- Ability to anticipate the needs of executive
- Ability to interject, with respect, when appropriate
- Ability to multi-task, manage competing priorities, provide deliverables, and manage realistic expectations
- Ability to provide critical thinking and brainstorming
- Ability to handle confidential situations and information
- Maintain professionalism, confidentiality & decorum
- Thrive in a fast-paced environment
- Excellent communication skills
- Extensive experience with all Microsoft Office applications.
- Excellent communication skills (written & verbal)
- Exceptional organizational skills
- Sr. Level Admin/Assistant experience and qualifications are required.
Salary Description $75,000