EXECUTIVE ASSISTANT TO CHIEF EXECUTIVE OFFICER
: Job Details :

EXECUTIVE ASSISTANT TO CHIEF EXECUTIVE OFFICERReq #: 237712Department: HARBORVIEW MEDICAL CENTER - OFFICE OF THE CEOJob Location: Harborview Medical CenterPosting Date: 09/10/2024Closing Info: Open Until FilledSalary: $6250 - $8750 per monthShift: First ShiftHARBORVIEW MEDICAL CENTER'S (HMC) OFFICE OF THE CHIEF EXECUTIVE OFFICER has an outstanding opportunity for an EXECUTIVE ASSISTANTSCHEDULE

• Days
• 100% FTE
• 100% ONSITE AT HARBORVIEW

POSITION HIGHLIGHTS

• Provides executive-level assistance and administrative support to the Chief Executive Officer of Harborview Medical Center.
• Coordinate on-site visits for high level government officials, executives, and community leaders, managing all communications and logistics.
• Serves as a confidential liaison to the Chief Executive Officer and manages executive calendar and coordinates day-to-day activities of the HMC Administration office.

PRIMARY JOB RESPONSIBILITIES

• Supports the CEO and other Executives with extremely complex scheduling, including the ability to prioritize and reprioritize independently.
• Balancing multiple high-priority assignments simultaneously, often with overlapping deadlines.
• Handling highly confidential and sensitive information with the utmost discretion and professionalism.
• Managing time-sensitive communications, which requires the ability to quickly and accurately convey information to various audiences.
• Drafting, reviewing, and disseminating communications under tight deadlines.

REQUIRED QUALIFICATIONS

• Bachelor's degree AND 4 to 5 years of progressively responsible executive administrative support experience in a large, complex organization to include program management and office operations management responsibilities.
• Experience supporting Director level or above.
• Proficiency with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint – SharePoint).
• Ability to handle executive-level confidential information with a high level of tact, discretion, and diplomacy.
• Ability to work under pressure of frequent deadlines, constant interruption, and changing priorities in a high-volume academic healthcare setting.
• Excellent verbal and written communication skills, including a professional demeanor and demonstrated competency in preparation of professional reports.
• Demonstrated a track record of exercising good judgment and taking the appropriate initiative, discretion within the scope of the position.
• An equivalent combination of education and experience may substitute for stated requirements.

ABOUT HARBORVIEW MEDICAL CENTERAs the region's only Level I Trauma and verified burn center, Harborview Medical Center is a comprehensive healthcare facility owned by King County and operated by UW Medicine. It is dedicated to providing specialized care for a broad spectrum of patients from throughout the Pacific Northwest, including the most vulnerable residents of King County. It provides exemplary patient care in leading-edge centers of emphasis, including emergency medicine, trauma and burn care, neurosciences, ophthalmology, vascular surgery, HIV/AIDS, rehabilitation, mental health, and substance abuse care.Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region.Challenge. Collaboration. Compassion. Become part of our team. Join our mission to make life healthier for everyone in our community.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives, and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-###-#### or ...@uw.edu.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

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