Executive Assistant to COO
: Job Details :

Location: Kent Campus HospitalStatus: Full Time 80 HoursShift: DaysSALARY RANGE: 55,848.00 - 87,880.00YEARLYGeneral Summary:The Executive Assistant will provide executive level support to the Senior Vice President/Chief Operating Officer (COO) of Bayhealth Medical Center, Inc. The primary responsibilities of this role are to maintain the COO's schedule and to provide comprehensive support, including serving as a key point of contact for internal and external constituencies. The Executive Assistant will be proactive and anticipatory in approach, possess excellent judgement in a variety of situations, demonstrate superior written and verbal communication skills, have a high attention to detail and demonstrate the ability to balance multiple priorities. The Executive Assistant must always have the ability to maintain confidentiality and discretion.Responsibilities:1. Supports the Sr. VP/COO, enabling him/her to be highly effective in executing the COO role by assisting with special projects, maintaining an accurate and detailed calendar, organize and/or attend meetings as directed. Transcribe meetings as needed.2. Design and produce various documents including reports, presentations, and correspondences. Compile monthly COO reports for BMC Board report. Proofread and edit printed and electronic materials as directed.3. Develops and maintains strong working relationships with COO's direct reports and their executive assistants by monitoring and tracking deadlines and deliverables for operational projects and strategic initiatives.4. Serves as the primary point of initial contact on matters pertaining to the COO and escalate relevant information as needed.5. Complete travel arrangements, track and reconcile credit care statements, and complete/submit expense & mileage reports in a timely manner.6. Supervises the Front Desk Executive Assistant. Following Bayhealth policy, conduct annual performance appraisal by meeting deadlines and provide ongoing coaching and feedback. 7. Serve as the principal source for assigning work to Front Desk Executive Assistant. Orient, train, and oversee position in a variety of administrative tasks. May periodically participate in peer interviews and/or provide feedback on performance appraisals as required.8. Effectively handle Cancer Institute Board of Directors related activities and communications with a high degree of professionalism, accuracy and confidentiality.9. Act as the liaison and provide support to the Cancer Institute Board of Directors. Arrange and handle all logistics for Board meetings and events: Schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations in bylaws regarding Board matters.10. Assist COO in physician and other staff contracting processes by using the Risk Management contract system assuring new contracts are developed and completed, meeting all contract renewal deadlines; assures no contract expires before re-negotiation.11. Assist in contract processes assuring timely and accurate completion of all contracts as directed. Types all contracts accurately and completely; makes appropriate edits as directed.12. Circulates copies of contracts as necessary and follows-up with all parties assuring all questions are answered and deadlines are met.13. All other duties as assigned within the scope and range of job responsibilities. Required Education, Credential(s) and Experience:

• Education: Associate Degree; Business Administration; Eight years of demonstrated administrative experience may be substituted for the Associates degree.
• Credential(s): ;
• Experience: Required: Five years administrative assistant experience supporting executive office. Preferred: Three years of administrative assistant experience in a health care organization. Prior C-Level Executive Management experience.

Preferred Education, Credential(s) and Experience:

• Education: Bachelor DegreeBachelor Degree Business AdministrationRelated field Eight years of demonstrated administrative experience may be substituted for the Associates degree.
• Credential(s):
• Experience:

To view a full list of all open position at Bayhealth, please visit: