Salary : $48,803.82 AnnuallyLocation : Montrose, COJob Type: Full-TimeDepartment: Police DepartmentDivision: Police Department AdminOpening Date: 12/02/2024FLSA: Determined by PositionBasic Purpose of the Job:Under the direction of the Police Chief, the Administrative Assistant supports the Police Department by providing a very high level of professionalism, customer service and administrative coordination to the Police Chief and Deputy Police Chiefs. Responsible for processes such as Google Calendar, Google Drive, and Google Mail management, meeting coordination, office communications and the provision of general support to the Police Chief and Deputy Police Chiefs on a daily basis. In addition, special projects may be assigned from time to time. This position requires discretion, diplomacy, confidentiality, and professionalism at all times.Essential Functions:(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. The list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)
Provide very high-level customer service to the Police Chief and Deputy Police Chiefs, as well as internal and external customers. This includes being communicative, polite, patient, accurate, and responding to requests quickly.Provide general support to the Chief of Police and Deputy Police Chiefs including but not limited to arranging business travel and accommodations, reconciling business expenses, completing expense reports and requisitions, answering phones, communicating information from the Police Chief and Deputy Police Chiefs to other staff and divisions, filing, preparing forms and records, composing correspondence, and assisting with preparing presentations.Maintain and coordinate the Police Chief and Deputy Police Chiefs' calendars and schedules including responding to meeting requests, scheduling meetings in an organized and feasible manner, attending meetings and taking notes/minutes when requested, reconciling scheduling conflicts, and providing gatekeeping to foster uninterrupted work hours for Police Chief and Deputy Police Chiefs. Assist in ensuring meetings start and end on time.Act as a point of contact to office walk-ins, and provide daily assistance to ensure the Police Chief and Deputy Police Chiefs are aware of details of the day's meetings.Assist with coordinating the Police Chief's daily priorities by acting as a central point of contact for the office, reading Police Chief's emails throughout the day, and responding to emails that are routine inquiries or redirect inquiries to the appropriate department. Identify matters that require immediate attention in a timely manner. Utilize diplomacy, communication, and conflict management skills when responding to a wide variety of inquiries over the phone and in person with internal and external stakeholders, city employees, and citizens.Plan, organize, and coordinate meetings, occasionally on nights and weekends, to include ordering catering, venue coordination, event set-up, clean-up, and registration management for Police Chief and Deputy Police Chiefs.Maintain and ensure the highest level of confidentiality within all areas of responsibility within the police department.Core Beliefs:Core beliefs are deeply held values and assumptions that guide individuals in the workplace. Core beliefs define how we do things. By establishing core beliefs, the City of Montrose is creating a common culture that shapes employee behavior in a positive and predictable manner. When these beliefs are shared, they create cohesiveness and mutual commitment in the organization and flexibility to changes as they occur.Our core beliefs are centered on exceptional service and are based around treating our customers and fellow team members with dignity and respect. We value teamwork and recognize that we must continually strive to improve the customer experience. Every team member, regardless of job title, plays a part in creating a service environment and each are empowered to respond to the needs of our customers and teammates. We have six Core Beliefs: Respect, Ethics, Leadership, Accountability, Transparency, Excellence in Service (RELATE).Job Requirements:
- At least three (3) years of work experience in a fast paced, executive level office environment.
- Degree in business administration, business management, office management or related field from an accredited college is preferred.
- Excellent analytical and interpersonal skills, high attention to detail.
- A collaborative and engaging personality with a strong strategic mindset.
- Must be able to manage and coordinate multiple high level tasks with routine interruption.
- Experience with Microsoft Office and Google Suite and other common software programs is required.
- Ability to prioritize, organize, and effectively communicate orally and in writing.
Licensures & Certificates (must be active and current.):
- Current Colorado driver's license with acceptable record.
Physical Requirements and Work Environment:Moderate physical work with the ability to lift 25 pounds. Occasional lifting, carrying, walking and standing, hand/eye coordination for operation of personal computer; vision for reading and preparing written reports and documents; frequent speech communication, hearing and listening to maintain communications with employees and citizens. Works primarily in clean, comfortable environment. Subject to many interruptions and high pressure situations due to multiple calls, inquiries and sensitive office matters.Late applications will not be accepted. All candidates are subject to a pre-employment background check and drug screen. The City of Montrose is an Equal Opportunity Employer and participates in E-Verify to verify the identity and employment eligibility of all persons hired.The City of Montrose is committed to compensating employees fairly and equitably. The talent and contributions of employees are crucial to enhancing the quality of life for all who live in, work for, or visit the City of Montrose. In addition to their paychecks, the following benefits represent a significant contribution toward their total compensation.Medical Insurance: Preferred Provider Organization (PPO) medical plan, administered by UMR. This is a high deductible health plan. You will receive the maximum benefits under the plan and pay a smaller amount out of your pocket when you seek medical treatment from a United Healthcare Choice Plus network provider.Dental Insurance: Coverage is offered through UMR to provide dental and orthodontic care. In addition, our dental plan has no network which allows you to see any dentist you prefer.Vision Insurance: Coverage is offered through VSP for assistance with contacts, glasses, or other vision needs.Health Savings Account: A savings account that is tax-free and interest-bearing that you can use to pay for qualified medical expenses like doctor visits, prescriptions, and emergency room bills. The City of Montrose provides an employer contribution at the beginning of the year.Life and AD&D Insurance: City-paid policies provide security for you and your family. Additional voluntary plans are available to supplement City-paid plans for employees and their dependents.Retirement Plan: A defined contribution investment program for non-sworn employees. The City will match dollar for dollar up to 8% of your gross base wages. Sworn Police Officers are enrolled in a defined benefit investment program through FPPA. Paid Holidays: The following holidays are observed by the majority of City Offices.Martin Luther King Jr . DayPresident's DayMemorial DayJuneteenthIndependence DayLabor DayIndigenous People's DayVeterans DayThanksgiving DayChristmas DayNew Year's Day Paid Vacation and Sick Leave: Employees will receive vacation time each pay period after the first six (6) months of employment. Employees begin earning sick leave immediately.Employee Assistance Program: Coverage is through Triad. Triad offers brief, solution-focused counseling for employees, their spouses or significant others, and their dependents under 26. The counseling is free and completely confidential.Black Canyon Golf Membership for City Employees: Free employee golf membership and 20% Rusty Putter and Pro Shop discount.MRD Community Recreation Center Membership: Deeply discounted membership for employees and their dependents.For more information regarding our benefits please refer to our