ROLE SUMMARYThe Executive Assistant will partner with the Chief Program Officer to provide professional support on executive-level administrative duties, project coordination, event management, stakeholder management, communications, travel, and ad hoc projects. RESPONSIBILITIES:
- Prepare the Chief Program Officer for internal and external meetings and events with various stakeholders: help with meeting preparation, agenda management, and follow-ups; research and create briefs, pitch decks, and other meeting and presentation materials.
- Manage the Chief Program Officer's calendar, including making travel arrangements and reconciling expenses. Exercise discretion in committing time and evaluating needs.
- Manage the Chief Program Officer's email inbox, coordinate scheduling and calendar management, and manage the content and flow of information.
- Draft emails, letters, reports, and other correspondence on behalf of the Chief Program Officer.
- Advise the Chief Program Officer of time-sensitive and priority issues, ensuring proper follow-up.
- Provide executive-level administrative support to the Chief Program Officer.
- Perform and support special projects/programming.
- Support community outreach activities
- Other duties as assigned.
QUALIFICATIONS:
- Bachelor's degree or equivalent experience.
- Minimum 3+ years experience working as an Executive Assistant or providing advanced support to senior executives or experience in a role focused on operational excellence.
- Excellent analytical, communication (written and verbal), and project management skills.
- Strong leadership and innovative problem-solving, decision-making, conflict resolution, time management, and motivational skills.
- Proficiency with office productivity tools and an aptitude for learning new software and systems
- Ability to take initiative, set priorities, and multi-task in a work environment where deliverables and deadlines may change quickly while maintaining efficiency and excellence.
- Highly organized, strong follow-through, and excels at thinking proactively.
- Ability to work collaboratively within an organization.
- Previous experience at organizations with resource limitations and a proven track record of maximizing existing resources while optimizing for efficiency and impact.
- Positive attitude, show concern for people and community, and demonstrate self-confidence, common sense, and excellent listening skills.
- Takes a solutions-based, collaborative approach to drive change in work and navigate challenges.
- Quick learner, eager to continually strengthen their understanding of Rethink's work.
- Proficient in Google Workspace, ideal-to-know Tableau, Adobe Photoshop, Canva, and social media platforms is a plus.
- Must embrace the mission and core values of Rethink Food.
COMPENSATIONThe annual salary range for this position is $60k - $75k, depending on experience and education. We also offer a complete benefits package including medical, dental, vision, disability, life insurance, PTO, paid holidays, two weeks per year for an organization-wide office closure to recharge, a retirement plan, and a progressive parental leave plan.HOW TO APPLYWhile a degree, certification, and work experience are a plus, we recognize that other life and work experiences may also prepare you for this role. Additionally, research has shown that women and people from underrepresented groups may not apply for jobs if they do not meet 100% of the job qualifications. Please know that no candidate has 100% of the listed job qualifications. Therefore, we encourage you to apply for this position if you believe you can complete the responsibilities.Applications will be reviewed on a rolling basis. However, we have an immediate need to fill the position. Please submit your application online.Rethink Food is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, or other protected status. The organization is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.