Reporting directly to the President & COO for Denny's, Brand, the Executive Assistant provides executive administrative support to the President & COO. The Executive Assistant serves as the primary point of contact for the President's Office. This position serves as a key liaison to Denny's Franchisees, Senior Management Teams, other departments, and external partners. The Executive Assistant should be creative, flexible, enjoy working with a busy/energetic team, be purpose and culture-focused, results-driven and have the ability to use good judgment. The Executive Assistant will work with an energetic brand team, including HR, Training, operations, marketing, product development and should enjoy being positive, open minded, and able to react to different circumstances. This position will juggle multiple projects and handle a wide variety of duties.
ESSENTIAL FUNCTIONS (Key Responsibilities)- Be point go to person for information that comes from the President and other corporate departments.
- Act as extension of President in multiple ways, including anticipating President scheduling challenges and opportunities, anticipating travel needs and potential adjustments, serving as liaison with administrative assistant peers, Leadership Team, franchisees, and other corporate team members.
- Represent President & COO in project meetings and provide materials as needed. Assist in, attend, and take notes in key projects and meetings as requested by or for the President & COO.
- Point of contact via both phone and email to customers, Franchisees, outside agency teams and other departments.
- Create, collect and/or summarize materials as needed, such as presentations, briefs, communications, power point presentations and spreadsheets.
- Extensive and proactive calendar management for President & COO and ensure that all meeting requests are promptly responded to and communicated proactively.
- Schedule and coordinate travel, lodging, meals, and logistics for President & COO.
- Answer phone calls and emails for President and provide assistance and/or direction to callers to ensure prompt resolution to any needs or inquiries.
- Provide administrative support for projects coming from President & COO.
- Work closely with Finance and oversee the President & COO's quarterly and yearly budgets.
- Assist or lead coordination of President & COO meetings, such as lodging, logistics, communication; schedule staff, 1:1, and other meetings as requested by President & COO.
- Complete expense reports, including reconciling T&E and American Express account, in a timely manner for President & COO.
- Process invoices as needed.
- Occasional travel required.
- Other duties as assigned.
EDUCATION & EXPPERIENCEEDUCATION
- Bachelor's or Associate's degree preferred.
EXPERIENCE
- Minimum 5 years of experience in an administrative or comparable position with previous executive level administrative experience strongly preferred.
REQUIRED KNOWLEDGE & SKILLS- Attention to detail and excellent organizational skills a must.
- Proactive approach to all responsibilities with excellent follow-through.
- Ability to prioritize and handle multiple tasks.
- Flexible and able to anticipate President & COO needs.
- Excellent written and verbal communication skills.
- Ability to work independently with minimal supervision.
- Microsoft Office Suite knowledge required.
- Self-motivated in a fast-paced environment with a sense of urgency required.
- Ability to work under tight and changing deadlines.
Denny's Corporation is committed to providing equal employment opportunity for all persons regardless of age, race, creed, color, national origin, citizenship status, religion, sex, sexual orientation, gender identity, disability, genetic information, military or veteran's status, criminal background, or any other characteristic protected by Federal, State, or local law. Applicants requiring reasonable accommodation for any part of the application process should contact 864-###-####.
PLEASE DO NOT CONTACT THIS NUMBER TO CHECK THE STATUS OF YOUR APPLICATION.Denny's Corporation participates in E-Verify. We will provide the Social Security Administration, and if necessary, the Department of Homeland Security, with information from each new employee's Form I-9 to confirm work authorization. For more information on E-Verify, please contact the DHS at 888-###-#### or dhs.gov/e-verify. Please note that we do not use this information to pre-screen job applicants.