Job DescriptionUnder general supervision, responsible for providing advanced administrative support for senior management and executives.Responsibilities
- Prepares correspondence, memoranda, reports, or related documents and materials.
- Initiates routine and non-routine correspondence/memoranda as needed.
- Prepares and submits departmental requisitions, forms, reimbursements, and vouchers for vendors and staff.
- Monitors emails and assist with timely and appropriate responses for priority matters.
- Screens and routes calls and visitors, as appropriate, and resolves routine and complex inquiries.
- Utilizes assistance of one or more lower level secretaries on a reporting or project basis.
- Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements accordingly.
- Assists in directly organizing and obtaining documents needed for meetings.
- Drafts agendas, and prepares and distributes meeting minutes.
- Manages meeting logistics and takes appropriate actions as needed to ensure successful outcomes.
- Organizes and maintains files and key documents for appropriate record keeping.
- Serves as administrative liaison and first point of contact for resource to departments and offices within the institution regarding policies and procedures.
- Performs all other duties as assigned.
Qualifications
- Ability to be self-directed in accomplishing the coordination and decision-making responsibilities of administrative processes.
- Efficiently uses time to identify short and long term priorities; fulfills realistic goals; and responds to schedules of others.
- Ability to maintain confidentiality of information, documents and materials.
- Demonstrated ability to effectively communicate verbally and in writing, to include writing and preparing memorandums, letters, and other official correspondence.
- Detail oriented with meticulous planning and organizational skills while balancing multiple priorities.
- Proficiency with Microsoft Office Suite.
EDUCATION:
- Bachelor's degree in related field is required.
EXPERIENCE:
- Five (5) years of related experience is required.