Executive Assistant in NY
: Job Details :

Position: Executive Assistant Location: 51 Madison Avenue, NY On Site: Yes, Hybrid schedule, in office Tues, Wed, Thrus Description: Senior Executive Assistant-Administration provides support to the Vice President, Head of Events as well as oversees administrative functions for the CE department, including maintaining department Procedures Manual; managing records and serving as business contingency liaison; serving as office manager procuring equipment and supplies and other activities as listed below. Provide administrative support to Vice President, Head of Corpo*** Events. Maintain Corpo*** Events Administrative Procedures Manual. Serve as business contingency coordinator and records manager for Corpo*** Events. Serve as office manager - procure supplies and equipment. Process event agreements through Docusign for signature. Support operations and planning teams in resolving event management issues pertaining to attendees, such as assisting with help desk correspondence, registration updates, and other communications. Assist with collecting event registration information for EMC, Senior Leadership, VIPs and others. Manage intake process for new business requests, helping to complete questionnaire and setting up kickoff planning meetings with all parties. Assist with creating name badges, escort cards and place cards for small dinners/events. Maintain local restaurant guide and as directed source, recommend and book local restaurants for small events and dinners. Invoice reconciliation and payment using Procurement Card (P-Card). Maintain log for all payments being made. Participate in CE Sustainability Task Force. Understand event and department processes Participate with team to offer solutions/suggestions to improve processes Other duties as assigned Project Management Written and verbal communications skills Scheduling and Planning Organization Skills Attention to Detail Bachelor's degree in English or Communications 4-5 years' experience in administrationIndotronix is an Equal Opportunity Employer