Executive Associate - Princeton, NJ
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Job DescriptionATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is On-Site at the location detailed in the job post.Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Summary: We are seeking a highly organized and proactive Executive Associate to support at least three Senior-Level Executives within our organization. The ideal candidate will possess excellent skills in managing busy calendars, coordinating cross-functional teams, and ensuring smooth day-to-day operations. This role requires a detail-oriented individual with the ability to manage the complexity of multiple calendars and projects.Key Responsibilities: Calendar Management: Efficiently manage and coordinate the complex and busy calendars of multiple VPs, including scheduling meetings, appointments, travel arrangements, and holistic calendar coordination.Budget Management: Open and manage POs for the team and ensure compliance with financial regulations and policies, track spending.Meeting Coordination: Organize and facilitate meetings, including preparing agendas, distributing materials, and ensuring all logistical details are handled.Communication: Serve as a primary point of contact for internal and external stakeholders, ensuring clear and timely communication on behalf of the VPs.Document Preparation: Prepare, edit, and distribute documents, reports, and presentations as needed.Cross-functional coordination: Collaborate with cross-functional teams to ensure alignment and support for various projects and initiatives.Travel Arrangements: Arrange and manage travel itineraries, accommodations, and logistics for the VPs.Expense Management: Track and process expense reports, ensuring compliance with company policies and timely reimbursement.Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.Administrative Support: Provide general administrative support, including managing correspondence and maintaining office supplies.Additional Qualifications/ResponsibilitiesKey Qualifications and Experience: High school diploma required, associate or bachelor's degree preferredMinimum of 5 to 10 years of experience as an administrative assistant, preferably supporting senior executivesProactively managing and prioritizing multiple calendar conflicts, coordinating with key stakeholders, and influencing peers to ensure smooth scheduling.Exceptional organizational and time management skills.Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Excellent written and verbal communication skills.Demonstrated ability to multitask and prioritize effectively in a fast-paced environment.Strong attention to detail and problem-solving abilities.Budget management and trackingProven ability to build and maintain positive relationships with internal and external stakeholders.High level of professionalism, integrity, and discretion in handling confidential information.