Executive Director of Facilities Management
: Job Details :

Job Posting Summary

The Executive Director of Facilities Management is responsible for the planning, organization, coordination, direction, and control of all aspects of the Facilities Services department and physical plant functions including oversight of maintenance, custodial, events support, grounds and snow removal services, and sustainability initiatives and practices. The Executive Director is also responsible for oversight and administering the capital renewal program, and aiding in design and construction activities, for the remodeling and upgrade of the College's physical facilities along with the Director of Capital Projects through the supervision of professional personnel and the utilization of outside consultants and contractors as needed.

The Executive Director develops and maintains the Facilities Master Plan, site survey, and quality assurance protocols for the routine, urgent and emergency service request functions. The Executive Director manages architectural/mechanical plans and specifications, and all construction records and documents related to the College's construction and remodeling activities in a cost effective and timely manner, and regularly updates the Vice President for Operations and Facilities.

The Executive Director of Facilities Management oversees the Facilities Services and Capital Projects departmental teams and interacts frequently with the other departments within the Operations and Facilities Division.

RESPONSIBILITIES

Administrative/Technical/Service

* Manage the departmental budget including but not limited to preparing the annual budget and expense reports. This includes preparing and monitoring the departmental budget, responsibility for individual project budgets and significant responsibility for financial control of the Facilities Master Plan initiatives

* Implements change management leadership to foster innovation, process improvement, and service excellence protocols to the Facilities Services department

* Manage the performance of staff in achievement of ongoing individual job responsibilities as well as in achieving the goals of the Facilities Services Department

* Monitor operating budget fund balances, and assigned construction project budgets and related financial activity, to ensure that allocations are accurate, expenses are within budget limits and fiscal practices are observed. Maintain communication with the VP for Operations & Facilities regarding cost tracking, so that planning and spending may be revised in a timely manner

* Prepare or order preparation of cost estimates for additional facilities initiatives as requested. Recommend scope changes to projects as necessary

* Manage the overall operations of the Facilities Services Department, including the performance of maintenance and custodial team services provided by the third party service vendor, small improvement activities and administration of service contracts

* Supervise light construction and remodeling and contracted services. Supervise in-house remodeling and renovations projects of facilities. Manage external contractors and service vendors

* Develop long and short-term system improvement and modernization plans as needed to ensure responsible use of resources. Compile data from a wide range of sources (e.g., construction costs, maintenance, repair projects) to analyze issues and ensure compliance with internal and external policies

* Implement sustainable practices, and develop opportunities to enhance climate, cultural, community, and curricular components to an overall collaborative sustainability strategy for the campus

* Oversee and develop efficient strategies regarding the efficient function, distribution, and consumption of utilities at all campuses

* Ensure proper preventive and pro-active maintenance programs of facilities components and systems including HVAC, electrical and life safety, plumbing, lighting, building shells, interior finishes, cleanliness, sanitation, appearance of buildings and grounds, snow removal, and emergency situations

* Ensure that the department functions and prioritizes work in accordance with the institutional mission and goals. Ensure leadership and full department serve as a model for service excellence

* Ensure the proper functioning Service Response Center to act as a central point for input and updates to the college community

* Develop recurring capital minor and major project and equipment replacement lists and provide recommendations to the administration

* Assist the Executive Director for Campus Safety and Emergency Management in the maintenance of adequate fire, safety, security, insurance, health, and other related campus programs

* Perform other duties/projects as assigned

Organizational/Managerial

* Effectively leads the department in establishing direction and areas of focus, through developed objectives that support the Department and the College's Mission

* Develops and executes departmental strategic and operational short- and long-term plans

* Continually reviews metrics and analytics to ensure the value-added performance attributes for all related services

Educational/Professional Development

* Identifies learning strengths and needs of the Facilities Services team, and provides for staff development

* Stays abreast on current standards and evolving trends in Facilities Management

* Initiates membership and collaborative partnerships with Higher Education facilities management groups

Communication/Relationships

* Establish a positive, supportive, proactive approach to the full Facilities Services team, where they are integrated into the full role of supporting the Mercy College mission

* Demonstrates a professional, courteous, and collaborative manner in dealing with clients, staff and other members of the Mercy College community

* Establishes positive relationships with area municipal organizations for support on operational permit and capital permit activities.

Policies and Procedures Compliance

* Develop service protocols and quality assurance standards

* Ensure compliance with policies and procedures of the College

* Ensures that the facilities staff understand goals and complete all required training

Qualifications

EDUCATION REQUIRED

* A Master's Degree in a related field is preferred

* A Bachelor's Degree in a related field and 10 years of direct facilities management leadership experience is required

* The preferred candidate will have experience in managing Higher Education facilities services teams and physical plant operations, and will be knowledgeable in systems engineering, building trades practices, capital renewal programs, building codes, regulatory standards, and sustainability practices

EXPERIENCES AND/OR SKILLS REQUIRED

* Demonstrated leadership, interpersonal, written and oral communication, problem-solving, organizational, and presentation skills

* Demonstrated evidence of detail-orientation, customer service orientation, ability to work independently, and great levels of responsibility required

* Minimum five years of experience managing a large service-oriented team within a large private or nonprofit service organization

* 10 years of facilities systems oversight/or renovation of systems construction experience

* Computer proficiency in office and finance software, project design, and code standards, and the understanding of establishing and monitoring performance metrics and analytics

* Valid driver's license and ability to travel routinely is required

* Ability to travel between locations and be available after hours for emergencies is required

About Mercy

Mercy University is a dynamic, independent, coeducational New York City area university that offers more than 100 undergraduate and graduate degree and certificate programs in six schools: Business, Education, Health and Natural Sciences, Liberal Arts, Nursing, and Social and Behavioral Sciences.

Mercy is the region's largest private, nonprofit, Minority-Serving Institution, proud to serve a student body that is highly diverse. As a federally designated Hispanic Serving Institution (HSI), Mercy University, has been ranked nationally among top colleges in the country for Hispanics by the Hispanic Association of Colleges and Universities (HACU) and by Excelencia in Education, earning their prestigious Seal of Excelencia for intentionally serving Latino students.

Mercy University was further recognized by HACU as a national leader in awarding bachelor's degrees to Hispanics in several disciplines, including Psychology, Sociology, and Business. Westchester Magazine has also named Mercy the Best College in Westchester County in 2019, 2020, and 2022.

Mercy is committed to offering an inclusive learning environment to help a diverse student body set a course for their future. To support its student body, Mercy has been awarded a number of federal grants which enable us to better develop and deliver education to our students.

Mercy's student body reflects the rich diversity of the New York metropolitan area. Enrollment, including full-time and part-time undergraduates and graduates, is approximately 8,800. Mercy students learn on campuses in Dobbs Ferry, the Bronx, and Manhattan as well as online.

At Mercy University we strive to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.

Our Mission:

Mercy University is committed to providing motivated students the opportunity to transform their lives through higher education by offering liberal arts and professional programs in personalized and high-quality learning environments, thus preparing students to embark on rewarding careers, to continue learning throughout their lives and to act ethically and responsibly in a changing world.

EEO Statement

Mercy University is an equal opportunity employer. Mercy University actively engages in recruiting a diverse workforce and student body that includes members of historically underrepresented groups and strives to build and sustain a welcoming and supportive campus community. All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, creed, religion, marital status, sex, sexual orientation, gender, gender identity, pregnancy, height, weight, genetic information, disability, or protected veteran status.

As part of this commitment, Mercy University will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact The Office of Human Resources at (914) ###-####, Option 6 or via email at ...@mercy.edu.

The posted salary range for this position is based on several legitimate, non-discriminatory factors set by the organization. Mercy is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws.

Campus Safety

Mercy University is committed to providing a safe and welcoming environment for all. Information regarding campus safety can be found here.

Mercy University strives to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.

Health Insurance:

UntitedHealthcare Oxford

In-network and out-of-network plan options

EmblemHealth HIP Prime HMO (Union Staff)

Dental Insurance:

UnitedHealthcare Oxford

In-network and out-of-network plan options

Vision Insurance:

UntitedHealthcare Oxford

Paid Time Off:

Mercy University provides generous leave benefits to its employees.

Disabilities & Workers Compensation Insurance:

Coverage in accordance with New York State regulations

Life Insurance:

Long-Term Disability: The Hartford

Short-Term Disability: The Hartford

Flexible Spending Account (FSA):

Ameriflex

Retirement Benefits:

TIAA

The Mercy University Retirement Plan is comprised of two components:

Deferred Compensation Plan

All eligible employees may contribute to the Deferred Compensation Plan on a pre-tax basis upon joining the University.

Defined Contribution Plan

Eligible employees are enrolled in the Defined Contribution Plan after two (2) years of full-time employment at Mercy University and receive a semi-monthly contribution from the College, based on age and salary. If an employee is under age 36, they will receive a contribution of 3.3% of their annual salary each pay period. If an employee is age 36 or older, they will receive a contribution of 9% of their annual salary each pay period.

If employed full-time for two (2) or more consecutive years by another institution(s) of higher education (college or university), without an intervening break in service within the last twelve (12) months prior to employment before joining Mercy, please submit a waiting period waiver form to Office of Human Resources. The Defined Contribution will begin as of the first day of the month following receipt of the completed waiver form.

Remote Work:

Mercy University recognizes the important role that workplace flexibility can play in an employee's ability to manage work-life balance.

Learn more about our remote work policy here.

Tuition Remission: Staff & Faculty

Mercy University provides a competitive education to students and extends that formal education opportunity to employees, and their spouses/domestic partners, and dependents at a reduced tuition rate through this Tuition Remission Benefits Policy for Mercy Employees.

Learn more about our tuition remission here.

Tuition Exchange:

We are a member of the Tuition Exchange Program. Employees are eligible to apply for the Tuition Exchange Program after completing two (2) consecutive years of full-time employment.

Employee Assistance Program:

Compsych

Voluntary Benefits:

Allstate Identity Protection

LegalEase

Liberty Mutual Auto & Homeowners

Nationwide Pet Insurance

PlumBenefits

ScriptSave

Working Advantage

Note: The above describes a brief summary of benefits and is subject to change.

Agency Mercy University

Address 555 Broadway

Dobbs Ferry, New York, 10522

Phone 914-###-####

Website