Job DescriptionThis position is responsible for supporting student-athletes, managing administrative tasks, and collaborating with internal and external stakeholders to ensure the continued growth and success of Vanderbilt Soccer. Duties and Responsibilities Team Operations and Logistics:
- Serve as a leader to student-athletes, fostering their development off the field.
- Manage all aspects of team travel logistics, including transportation, lodging, meals, and itineraries.
- Coordinate and communicate all team-related information, including schedules for events, travel, and training.
Camp Coordination:
- Serve as the Summer Camp Coordinator, overseeing all aspects of youth soccer camps, including marketing, management, execution, and leadership.
- Collaborate with the Vanderbilt Camps Director to ensure seamless operations and an exceptional experience for campers and summer camp coaching staff.
Budget and Administrative Oversight:
- Oversee soccer program budgets, including tracking expenses, processing reimbursements, and adhering to Vanderbilt accounting protocols.
- Complete all administrative tasks required by university and athletics department policies.
Marketing and Communications:
- Collaborate with marketing staff to develop strategies to maximize game attendance and community engagement.
- Work with communications staff to highlight positive PR opportunities for student-athletes and the program.
- Create and distribute marketing materials for recruiting purposes and promote the program's brand.
Collaboration with Support Teams:
- Work with the team dietitian to plan meals and dining options for student-athletes during training, travel, and games.
- Coordinate with the facilities coordinator to ensure practice and game facilities are prepared and well-maintained.
- Partner with the team equipment manager to manage uniform and equipment orders and attire for coaches, staff, and players.
- Serve as a liaison to ensure athletes receive timely information about academic, housing, medical, and community resources.
Alumni and Community Engagement:
- Oversee alumni communication and engagement efforts, including monthly newsletters, the annual homecoming event, and multiple fundraising initiatives.
- Build and maintain strong relationships with alumni and supporters of the program.
Recruiting Support:
- Assist in planning travel and on-site itineraries for prospective student-athletes and their families.
- Manage and send marketing materials to incoming recruits on behalf of the recruiting team.
Other Responsibilities:
- Collaborate on special projects and initiatives as directed by the coaching staff and administration.
- Perform other duties as assigned to support the success of the program.
QualificationsRequired:
- Bachelor's degree is required
- Experience in college athletics or a similar fast-paced, dynamic environment is required
- Understanding of basic budget management principles
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Experience using Microsoft Office suite, including Outlook, Word, Excel, Powerpoint, and Teams
- Ability to work well in a collaborative, team environment
- Ability to work evenings, weekends, and holidays as needed
Preferred:
- Experience with entry-level design tools, such as Canva or similar applications
- Experience with Adobe suite of products, such as Acrobat, inDesign or Illustrator
- Knowledge of NCAA regulations and college recruiting processes
- Passion for soccer and a commitment to supporting student-athlete
#VUCLOAbout Us
Vanderbilt is a community of talented and diverse staff & faculty!At
Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of America's Best Large Employers as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice through:
- Working and growing together as a community of communities... we are One Vanderbilt.
- Providing a work environment where every staff and faculty member can be their authentic and best self, while providing the resources and opportunities to learn and grow.
- Encouraging development, collaboration, and partnership both internally and externally while fostering the value that every member of the Vanderbilt community can lead and grow regardless of title or position.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.Vanderbilt University has made the health and safety of our students, faculty and staff and our surrounding communities a top priority. As part of that commitment, the University may require employees to comply with any testing or health and safety measures which the University may require.
Commitment to Equity, Diversity, and Inclusion At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education. Vanderbilt University is an equal-opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law. Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.