Location: Westfield,MA, USA
Job Description:
Campus Title: Executive Director, Office of Grants and Sponsored Programs
State Job Title: Executive Director
Department: Academic Affairs
Job Code: HA6200
FLSA Status: Exempt
Funding: 7115-0100
Bargaining Unit: APA
Job Type: Full-Time Permanent
Timeframe: 52 Weeks
Shift: Monday-Friday, 9:00 am to 5:00 pm
Regular Days Off: Saturday and Sunday
Supervision Received: Reports to the Provost and Vice President for Academic Affairs.
Supervision Exercised: Supervises five (5) or fewer staff members.
Salary: $128,000.00 to $135,000.00 (salary commensurate with education and experience)
General Statement of Duties:
The Executive Director provides leadership, oversight, and management of the work of the Office of Grants and Sponsored Programs. Based on their extensive experience with the full life cycle of grants, they will work collaboratively with members of the campus community, and in particular faculty across all academic disciplines, to secure monetary awards from funding opportunities at the local, state, and federal levels which support the institutional mission and strategic priorities of Westfield State University. The Executive Director, with the support of their staff, will coordinate securing external funding through the entire funding lifecycle, including pre-award, proposal submission, and post-award management. In the pre-award phase, their expertise will help identify grant and other funding opportunities that Westfield State is strongly positioned to be awarded; additionally, they will support the conceptualization and proposal writing for those funding opportunities. The Executive Director will be the institutional designee for proposal submissions of funding types under the purview of the Office of Grants and Sponsored Programs. In the post-award phase, the Executive Director, with the support of their staff, will collaborate with and support the principle investigators of the award to ensure the successful implementation of all of the components of the award; ensure compliance with all internal and external rules, regulations, policies, and laws governing the expenditure of awarded funds; and will ensure timely required reporting to funding agencies. The Executive Director will collaborate with colleagues in the department of Institutional Advancement to aid in the securing of external funding types outside of the purview of the Office of Grants and Sponsored Programs.
Duties and Responsibilities:
Duties include but not limited to:
Essential:
* Develop and implement strategic plans to maximize the Office's impact, generate new sources of funding, attract and sustain premiere sponsors, and expand the University's capacity for proposal writing and grants management.
* Cultivate a productive working relationship with public and private program offices, congressional offices, and local, state, and federal reviewing and/or approving agencies.
* Work collaboratively with principal investigators and key stakeholders to showcase faculty research innovations.
* Ensure the planning, submission, implementation, and reporting for funding opportunities at the local, state, and federal level for projects in alignment with the mission and strategic priorities of the institution.
* Monitor progress of projects supported by funding awards and provide timely communication to funding sources in the form of regular progress reports as required by the funding body.
* Collaborate with colleagues in the Finance department to ensure compliance with all internal and external rules, regulations, policies, and laws governing the expenditure of awarded funds.
* Oversee the successful completion of regular review of the Office of Grants and Sponsored Programs and associated functions.
* Work collaboratively to identify areas of improvement for the Office and to formulate plans to implement improvements, including to any University policies, guidelines, and resources central to a robust infrastructure for grants management.
* Mentor and recognize employees in the Office of Grants and Sponsored Programs and promote grants-centered collaborations across University divisions and in particular with faculty across all academic disciplines.
* Perform other duties as assigned.
Requirements:
Required Qualifications:
* Master's degree or equivalent record of professional qualifications and achievement
* Substantial experience in sponsored research administration in progressively responsible leadership roles
* Proficiency in the development and delivery of presentations, reports, and other communication assets to a variety of executive, corporate, and community stakeholders
* Expert ability to represent Westfield State University
* Well-honed supervisory and leadership skills including intercultural skills necessary for working collaboratively within a diverse educational environment
* Strong problem-solving skills
* Proficiency in the use of office technology
Preferred Qualifications:
* Experience working in higher education
* Experience working within union environments
Additional Information:
Salary:
Salaries for current Westfield State University employees and individuals currently working for the state of Massachusetts must be calculated individually in accordance with collective bargaining agreements as well as state policies. State job specifications may be found on the Department of Higher Education's webpage.
Employee Benefits:
Benefits are an important component of an employee's total compensation package.
* Health Insurance: Westfield State offers a variety of HMO, POS, and PPO-type health insurance plans for eligible employees. Coverage is effective on the 1st of the month following the date of hire. Exceptions to employees hired on the 1st of the month, coverage is effective immediately.
* Retirement: the MA State Employee Retirement System provides eligible employees with a retirement pension following a 10-year vesting period. In lieu of the retirement pension, eligible employees may select the Optional Retirement Plan with a maximum 5% employer matching contribution.
* Tuition Waivers & Discounts: eligible employees, including spouses and dependent children, receive reduced tuition at MA state colleges, community colleges, and universities.
* Paid Time Off: employees receive 12 paid holidays and generous vacation, personal, and sick leave benefits.
* Additional information regarding employee benefits is available on the University's Benefits & Wellness webpage.
Disability Accommodations
Westfield State University is committed to the full inclusion of individuals with disabilities and will ensure the availability of reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources at (413) ###-#### or visit us in the Horace Mann Building, 1st floor.
Background Check
Employment is contingent upon the successful completion and review of a background check. A criminal record will not automatically disqualify an applicant from consideration.
Application Instructions:
An on-line application is required. The successful candidate must submit an official transcript at the time of hire. Interested candidates should electronically attach the following documents:
* Resume
* Cover Letter
* Contact information for three references *
* Copy of unofficial transcript of highest degree
* Provide the contact information for reference providers in the reference section of the online application.
Deadline: The job posting will be open a minimum of ten days and, if needed, will remain open until finalists have been selected.
NOTE: If you need assistance completing your application please contact our online Help Desk. The link to the help desk can be found at the top of the page via Contact Us.