Executive/ Management Assistant
: Job Details :

Position OverviewWe are seeking a dynamic and dedicated Executive/Management Assistant to support high-level management and company owners. This role requires a professional who is eager to learn and grow, particularly in the field of purchasing. The ideal candidate will possess exceptional organizational and communication skills, along with a keen attention to detail.Key Responsibilities*Communication- Prioritize and manage emails, phone calls, and other correspondence.- Answer and return calls promptly and professionally.*Travel Coordination- Arrange and manage travel plans and itineraries.*Document Management- Gather and prepare documents for meetings.- Maintain various records and documents for company executives.*Expense Tracking- Monitor and report on expenses.- Create and manage expense reports.*Client Relations- Greet clients and ensure exceptional customer service.- Supervise vendors and contractors for property projects.*Purchasing and Contract Management- Learn and grow as a purchasing agent.- Process and code new contracts and change orders using Timberline Software.- Update Scopes of Work and job General Conditions for each contract using Microsoft Word.- Communicate with subcontractors to request, revise, and negotiate pricing.- Organize and verify subcontractors' insurance and licenses.*Personal Property Management- Manage personal property for company executives.Required Skills and Qualifications-Bachelor's Degree: Required.-Professionalism and Discretion:Maintain confidentiality and professionalism in all interactions.-Communication Skills:Excellent written and verbal communication skills.-Time Management:Strong ability to manage time effectively and meet deadlines.-Attention to Detail: Keen eye for detail in all tasks.-Organization: Superior organizational skills and ability to multitask.-Technical Proficiency: Familiarity with Microsoft Office, Excel, Google Sheets, Quicken, QuickBooks, YouTube management, and DocuSign.-Software Knowledge: Experience with Timberline Software preferred, but not required.-Construction Plans: Ability to read and understand construction plans.-Interpersonal Skills: Ability to work well within a team.-Dog-Friendly: Must be comfortable around dogs.