Executive Officer and Director of Administration and Operations
: Job Details :

Executive Officer and Director of Administration and Operations

Department of Health and Human Services

Location: Washington,DC, USA

Date: 2025-01-01T07:04:41Z

Job Description:

Summary

This position is in the Department of Health and Human Services (HHS), Office of the Secretary (OS), Office of the Assistant Secretary for Financial Resources (ASFR), Immediate Office (IO). The ASFR advises the Secretary on all aspects of budget, grants, financial management, and acquisition management, and directs implementation of these activities across the Department.

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Overview

* Accepting applications

* Open & closing dates

12/18/2024 to 01/06/2025

* Salary

$147,649 - $221,900 per year

* Pay scale & grade

ES 00

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Location

1 vacancy in the following location:

* Washington, DC

* Remote job

* Telework eligible

Yes-as determined by the agency policy.

* Travel Required

Occasional travel - You may be expected to travel for this position.

* Relocation expenses reimbursed

* Appointment type

Permanent

* Work schedule

Full-time

* Service

Senior Executive

* Promotion potential

* Job family (Series)

* 0301 Miscellaneous Administration And Program

* Supervisory status

Yes

* Security clearance

Other

* Drug test

* Position sensitivity and risk

High Risk (HR)

* Trust determination process

* Suitability/Fitness

* Financial disclosure

Yes

* Bargaining unit status

* Announcement number

HHS-ASFR-ES-25-12644039

* Control number

824722500

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This job is open to

* Federal employees - Competitive service

Current or former competitive service federal employees.

* Federal employees - Excepted service

Current excepted service federal employees.

* Senior executives

Those who meet the five Executive Core Qualifications (ECQs).

Clarification from the agency

Current employees within the Federal civil service. SES reinstatement eligibles and SESCDP graduates may also apply for noncompetitive consideration.

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Duties

ABOUT THE POSITION

As Executive Officer and Director of Administration and Operations, the incumbent provides executive advisory service to the ASFR in the executive direction of a staff responsible for resource planning, automated management information systems, financial management, and administrative management activities. Participates with the ASFR and other ASFR management officials in the formulation of the basic policies and operational philosophy, which guide the Agency to effectively integrate and implement its responsibilities in these functional areas. Translates and/or interprets the ASFR's broad policy and operational concepts in making program decisions relative to these areas. Works to improve the quality, timeliness, and delivery of support services to the organization.

Provides management information, advice, and assistance to the ASFR on a wide variety of management and administrative projects, issues, and initiatives. Analyzes information and data and assesses progress of administrative programs, projects, tasking, and issues. Organizes, manages, and presents information to include recommendations both formally and informally via oral and written means.

Provides direction, assistance, and support for all operations and activities of the Office of the ASFR. Relieves the ASFR of detailed planning relating to administrative projects that are varied and complex. Coordinates a wide variety of administrative projects that involve broad analysis and requiring extensive coordination with the Division Deputy Assistant Secretaries. Coordinates advice to the ASFR on the effectiveness of existing management planning and information systems and on the feasibility and design of new ones to provide the ASFR with the information needed to make major policy and management decisions affecting the size, scope, and direction of ASFR programs. At the request of the ASFR, develops organizational studies and recommends ways to make ASFR's organization more efficient and effective.

Advises the ASFR, and other senior leaders on decisions with major operational implications and makes recommendations to the ASFR regarding office administrative policies, procedures, and programs. The Executive Officer/Director consults regularly with ASFR's leadership team to gain input and feedback as policies are developed, implemented, and evaluated, and acts on that feedback. The Executive Officer/Director's judgment provides significant input into ASFR's administrative and operational functions.

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Requirements

Conditions of Employment

* This employer participates in the E-Verify Program

* U.S. Citizenship is required

* Subject to satisfactory security and suitability determinations

* New appointees must successfully complete a 1-year probationary period

* This is a career position in the SES. Unless the selectee is already a member of the SES with career status or has successfully completed an SES Candidate Development Program certified by OPM.

* Executive qualifications must be approved by OPM before appointment can be effected. If you are selected, you will be responsible for working with an HHS Executive Consultant, or QRB Writer to develop an ECQ narrative for submission to OPM

* You must meet the qualification requirements of this position no later than the closing date of the job opportunity announcement.

Qualifications

As a basic requirement, applicants must demonstrate progressively responsible leadership experience that is indicative of senior executive level managerial capability and directly related to the skills and abilities outlined under the Mandatory/Technical Qualifications and Executive Core Qualifications listed below. Typically, experience of this nature will have been gained at or above the equivalent of the GS-15 grade level in the Federal service or its equivalent with state and local government, the private sector, or non-governmental organizations. Failure to meet this basic qualification requirement and all executive and technical qualification factors will automatically exclude you from further consideration.

All competitive candidates for SES positions with the Federal Government must demonstrate leadership experience indicative of senior executive level management capability. To meet the minimum qualification requirements for this position, you must show in your resume that you possess the Fundamental Competencies, five Executive Core Qualifications (ECQs), and the Mandatory Technical Qualifications (MTQ's), listed below. It is recommended that your resume emphasize levels of responsibility, scope and complexity of programs managed, and program accomplishments and results.

Fundamental Competencies:

Interpersonal Skills, Oral Communication, Integrity/Honesty, Written Communication, Continual Learning, and Public Service Motivation.

Executive Core Qualifications (ECQs):

1. Leading Change: The ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment.

2. Leading People: The ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.

3. Results Driven: The ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.

4. Business Acumen: The ability to manage human, financial, and information resources strategically.

5. Building Coalitions: The ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals.

Mandatory Technical Qualifications (MTQ's):

This position also requires that you possess MTQ's that represent knowledge, skills, and abilities essential for success in this role. The following MTQ's must be evident in your resume.

* Demonstrated ability to drive strategic change within and outside the organization to achieve organizational objectives. This includes the ability to establish a clear organizational vision and effectively implement it in a continuously changing environment.

* Demonstrated ability to manage human, financial, and information resources strategically.

It is STRONGLY recommended that you visit the following Office of Personnel Management (OPM) webpage for more information regarding the Fundamental Competencies and ECQs.

IF SELECTED, you will be required to complete an ECQ package by drafting narratives for each of the ECQs and be certified by an OPM Qualifications Review Board (QRB) in order to be placed in this position. If you are currently serving in a career SES appointment, are eligible for reinstatement into the SES, or have successfully completed an SES Candidate Development Program approved by the Office of Personnel Management (OPM), you WILL NOT need to draft the ECQs.

Education

There is no positive education requirement for this position.

Additional information

Salary for Senior Executive Service positions varies depending on qualifications. The annual salary range may be found at the top of this announcement. This position may be eligible for performance bonuses and performance based pay adjustments.

Probationary Period:

An individual's initial SES career appointment becomes final only after the individual successfully completes a one year probationary period.

Standards of Conduct/Financial Disclosure

HHS inspires public confidence by maintaining high ethical principles, and all Federal Government employees are subject to the conflict of interest statutes and regulations, including the Standards of Ethical Conduct, that govern activities with outside organizations and reporting financial holdings. The Ethics in Government Act, PL 95-521 also requires the applicant selected for this position to submit a Public Financial Disclosure Report, OGE-278, prior to assuming the SES position, annually, and upon termination of employment.

Security and Background Requirements

If not previously completed, a background security investigation will be required for all appointees.

Equal Opportunity Employment

Equality is held as one of the most important values at HHS. Selection for this, and any other position, will be based solely on merit. HHS does not discriminate based on race, color, religion, sex, national origin, political affiliation, marital status, sexual orientation, physical or mental disability, age or membership or non-membership in an employee organization, or any other non-merit factors.

If applying online poses a hardship to you, you may submit your application by contacting BreAnna Stewart.

Reasonable Accommodation Policy Statement

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact: BreAnna Stewart. Requests for reasonable accommodation will be made on a case-by-case basis.

Veteran's Preference

Veteran's Preference does not apply to the SES.

Selective Service

As a condition of employment, all male applicants born after December 31, 1959, must have registered for the selective service. If selected for this position, the applicant must sign a statement certifying his registration, or the applicant must demonstrate exempt status under the Selective Service Law.

* Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your (NOT TO EXCEED FIVE PAGES), demonstrating possession of the technical qualifications and achievement of the five executive core qualifications are the documents that will be used to determine your basic and specialized qualifications for the position. YOU MUST ADHERE TO THE PAGE LIMITS ABOVE OR YOU WILL NOT BE CONSIDERED.

* Benefits

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Review our benefits

* Required Documents

As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

All applicants are required to submit the following documents to be considered for the position:

* Resume that contains your full name, address and phone number, and does not exceed the five (5) page limit;

* Online Assessment Questionnaire. To preview the assessment questionnaire, click here: (

NOTE: THE USAJOBS RESUME TEMPLATE MAY RESULT IN A RESUME BEING LONGER THAN FIVE PAGES. PLEASE VERIFY PAGE LENGTH BEFORE SUBMISSION OF APPLICATION.

Applicants who are currently, or were previously, Federal employees must also submit:

* An SF-50 showing your current or former civil service status; and

* Proof of OPM Qualifications Review Board certification (OPM-approved SES Candidate Development Program graduates), if applicable.

NOTE: Documents submitted that are not listed in the Required Documents section of this announcement will not be considered or forwarded to the rating panel or selecting official.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

* How to Apply

You must submit the complete online application and documentation specified in the Required Documents by 11:59 PM (EST) on the CLOSING DATE of this announcement to receive consideration.

Applicants must have a USAJOBS account to apply to this position. For more information on establishing a USAJOBS account; searching for and applying to HHS jobs; or understanding the federal hiring process, contact .

Submitting Your Application

To verify your application is complete, log in to your USAJOBS account, select Application Status, and then select More Information for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

Once the online questionnaire is received, an acknowledgement e-mail will be sent to the address on file. If you are unable to upload any of the required supporting documents, you may fax them to 1-478-###-####. Please include a cover sheet clearly indicating the announcement for which you are applying.

Should you have any questions related to this vacancy, please contact the HR Specialist listed at the end of this vacancy announcement at least 24 hours prior to vacancy close.

Agency contact information

Breanna Stewart

Phone (202) ###-#### Email ...@hhs.gov

Address Assistant Secretary for Financial Resources

200 Independence Avenue, S.W.

Washington, DC 20201

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Next steps

You will receive an email informing you of the receipt of your application. Highly qualified candidates may be referred for an interview and may be required to undergo a reference check. The OPM Executive Resources Board (ERB) may review results and make recommendations on final selections to the approving authority. We expect to make a selection within 90 days of the closing date of this announcement.

* Fair and Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

* Criminal history inquiries

* Equal Employment Opportunity (EEO) Policy

* Financial suitability

* New employee probationary period

* Privacy Act

* Reasonable accommodation policy

* Selective Service

* Signature and false statements

* Social security number request

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Required Documents