Multi-faceted entrepreneur seeks dynamic, organized, and flexible Executive/Personal Assistant to provide administrative, office, property and family related support.
Primary Responsibilities:
Executive Assistant:
- Calendar Management: maintain and manage principal's calendars, scheduling appointments and meetings.
- Inbox Management and Communication: prioritizing and synthesizing information for efficient workflow
- Meeting note-taking and thoughtful follow-up message creation
- Plan events such as business luncheons, company celebrations and client dinners
- Handle research and document requests for the principal
- Handle confidential and sensitive information with discretion
Office Management:
- Maintain supply inventory for all needed office supplies
- Act as the public face of the company: greeting guests and clients, directing them to correct person or office, directing calls, taking messages and sharing general company information as needed
- Receive incoming mail and handle all outgoing shipping/mailings
- Maintain office space i.e. purchase office furniture, maintain office equipment
- Be the office expert on conference room equipment /TV and use
- Liaison with building management regarding maintenance
- Manage vendor relations for the office
Personal Assistant:
- Manage projects and maintenance across all properties
- Coordinate and plan travel/social events with family
- Assist in the transportation of the principle
- Schedule appointments and make reservations as needed
- Assist in event planning and organization
Skills & Abilities:
- Bachelor's degree in Business Administration OR 2+ years of experience in an administrative support role.
- Strong organizational and time-management skills
- Excellent communications (written and verbal) skills with the ability to communicate with a variety of stakeholders
- Proficiency in Microsoft Office Suite
- Exercise flexibility and adaptability in an ad hoc environment
- Ability to work independently and manage multiple priorities in a fast-paced environment
- Attention to detail and accuracy
- Valid driver's license & working vehicle necessary
- This is a full-time salaried, exempt position, mainly in-office with some transportation and errands as needed. Monday – Friday 8:00 AM – 5:00 PM. This position requires the employee to be available to work outside of standard business hours, to include evenings, weekends, and holidays as needed.
- Benefits: Health Insurance Available