Executive Personal Assistant Location: New York, NYPosition Overview:We are seeking a highly organized, client-focused Executive Personal Assistant to provide specialized support to the Co-Chair of the Insolvency & Restructuring Department. This role requires exceptional organizational skills, professionalism, and the ability to navigate fast-paced environments. As an integral member of the team, you will handle a range of responsibilities, from managing schedules and coordinating meetings to providing comprehensive administrative and personal support.Key Responsibilities:
- Provide administrative and personal support to assigned Attorney(s), ensuring seamless operations.
- Maintain and organize detailed records, databases, and lists of client and personal information with accuracy.
- Schedule appointments, manage calendars, coordinate meetings, and handle travel arrangements.
- Assist in managing professional networks, including maintaining contacts and leveraging relationships.
- Support event coordination, including client meetings and post-event follow-ups.
- Utilize discretion and maintain confidentiality in handling sensitive matters.
- Perform data analysis, budget management, and prepare expense reports.
- Navigate New York City efficiently to arrange deliveries, recommend venues, and facilitate tasks on behalf of the Attorney(s).
- Coordinate client gifts and ensure timely delivery.
- Answer, screen, and manage incoming communications, including phone calls and emails.
- Assist with billing responsibilities for Attorney(s) and potential client matters.
- Collaborate with the broader support team to enhance operational efficiency.
Qualifications:
- Education: College degree or equivalent experience required.
- Experience: At least three years of personal, executive, or C-level support experience; legal industry experience is a plus.
- Skills:
- Strong communication skills to liaise effectively with clients, peers, and vendors.
- Advanced proficiency in Microsoft Office Suite, particularly Word and Excel; knowledge of Outlook, PowerPoint, and Adobe Acrobat is a plus.
- Excellent organizational skills with a high level of accuracy and attention to detail.
- Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
- Exceptional interpersonal and problem-solving skills with a proactive approach.
- Additional Requirements:
- Familiarity with navigating and utilizing resources in New York City.
- Ability to handle confidential information with discretion.
- Willingness to work occasional overtime, including after hours, weekends, and holidays.
- Local travel for client-related tasks.
Salary & Benefits:
- Salary Range: $59,000 to $90,000 (commensurate with experience).
- Benefits:
- Comprehensive medical, dental, and vision coverage.
- 401k with employer contributions.
- Generous paid time off policy.
- Transportation fringe benefit program.
- Backup care options.
- Long-term and short-term disability policies.
Join a dynamic team dedicated to excellence. Apply today to be part of a rewarding and collaborative environment!EOCAscendo is a certified minority owned staffing firm, and we welcome and celebrate diversity.Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local lawAscendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.Contact information Amy Smith