Job Title: Administrative Assistants Employment Type: Contract Work Hours: 40 hrs./week Work site: 100% On SiteLocation: 515 North Ave New Rochelle, NY 10801 Job Duration: 1 Month Closing:08/23/2024. Job Summary:We are seeking a highly organized and detail-oriented Executive Secretary and Administrative Assistant fluent in both Spanish and English, with excellent grammar skills in both languages. This role involves supporting office administration and management, ensuring smooth operations, and providing essential assistance to teachers and administrators. Key Responsibilities:
- Prepare and draft emails, agendas, and correspondence in both English and Spanish.
- Create and maintain Excel spreadsheets for various administrative tasks.
- Utilize Google Drive and Microsoft Word for document management and preparation.
- Manage office administration, including organizing and maintaining both paper and electronic files.
- Maintain and update the calendar, schedule meetings, and arrange Zoom and Google Meet conferences.
- Handle requests and communications from teachers and administrators.
- Input materials and resources into the purchasing system and follow up with the Business Office regarding pre-agreements and contracts.
- Interact with vendors to obtain quotes and place orders.
- Receive and assist visitors, providing a welcoming and professional environment.
Minimum Education:
- High School Diploma or equivalent.
Work Experience:
- Minimum of 2-3 years of experience in an administrative or secretarial role, preferably with bilingual responsibilities.
Preferred Skills:
- Proficiency in Microsoft Word and Excel.
- Experience using Google Drive and other related office software.
- Strong organizational and time management skills.
- Excellent customer service skills with the ability to handle requests professionally and efficiently.
Miscellaneous Information:
- Monday to Friday, 8:00 AM to 4:00 PM
- Parking: Paid parking is available at the location.
- Public Transportation: Bus services are in close proximity to the worksite.
- Interview Process: Interviews will be conducted online.
The Nexus Staff Difference:
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.