Executive Secretary
: Job Details :

This position is responsible for assisting the President/CEO Office with administrative, and secretarial duties related to the overall operation of the Hospital. Specific responsibilities primarily address support for President/CEO and Executive Assistant. MINIMUM JOB REQUIREMENTS: Associate degree in Secretarial Science or related field and three year's executive level secretarial experience or the equivalent experience -OR- Six year's executive level secretarial experience or the equivalent experience SKILLS / KNOWLEDGE / ABILITIES: Excellent communication skills to effectively and tactfully communicate with patients and their families and guests, co-workers, managers, providers and other hospital personnel on a one-to-one basis using appropriate grammar, vocabulary and word usage. Interpersonal skills necessary in order to carry out duties in a professional manner, as well as the ability to work well under stress. Excellent time management, and organizational skills. Ability to problem solve, multi-task in a fast-paced setting and work well in a team environment. Developed computer skills to include proficiency with Microsoft Office, telephone system and the ability to learn and proficiently perform computer applications related to department operations and job function. Excellent customer service skills. High degree of accuracy with concentration and close attention to detail. Ability to be discreet and protect the integrity of any confidential matter or information encountered during the performance of job duties. Proficiency in capturing meeting minutes and a strong knowledge of effective meeting minutes formats. WORKING CONDITIONS: Typical office environment with prolonged sitting. Works with protected health information. Work may be subject to interruptions and occasional high stress levels. Ability to work occasional extended hours, evenings and/or weekends based on the needs of the department. May attend special functions and meetings at various locations within the hospital and community. PHYSICAL AND MENTAL ACTIVITIES, TOOLS AND EQUIPMENT: Uses computer and other standard office equipment. Repetitive wrist, finger and hand movement and lifting supplies or equipment. Occasional manipulation of large volumes of books, charts, reports or files. Lifting, pushing, pulling, walking, sitting, reaching, bending, kneeling or stooping to perform duties in a safe manner. Equal Opportunity and Affirmative Action Employer: Minority/Female/Veteran/Disability Marion General Hospital is a smoke-free environment.