Location: New York,NY, USA
Woodhull Medical and Mental Health Center is attuned to the healthcare issues that matter to the people of North Brooklyn. Woodhull focuses on preventing disease and promoting healthy lifestyles by reaching out to the community at various locations. At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons. Work Shifts 9AM - 5PM Job Description PURPOSE OF POSITION Under direction, with moderate latitude for initiative and exercise of judgment, performs confidential and difficult work involving dictation, transcription, preparation of correspondence, handling of telephone calls, arrangement of appointments, maintenance of files and office routines and procedures.Responsible to an Officer of the Corporation, Executive Director, Deputy Executive Director or Senior Executive staff members at Central Office.May perform designated administrative assignments within prescribed limits related to the functions and authorities of the Executive Officer. SUMMARY OF DUTIES AND RESPONSIBILITIES 1. Takes dictation of confidential and/or complex nature, transcribes, uses shorthand or transcribing machine (e.g. correspondence, detailed reports and technical matters). 2. Prepares agenda, assembles materials, makes necessary arrangements to record proceedings of meetings and conferences. 3. Makes confidential contracts and attends to other confidential matters. 4. Assists Executives, Officers and Administrators with preparation of records and data and maintains confidential files. 5. Prepares and edits correspondence and reports and may compose own correspondence for Executives and Officers. 6. Answers and screens telephone calls, receives callers and visitors, keeps schedules of appointments and makes reservations. 7. Keeps the Executive informed of pending matters and appointments. 8. Prepares replies to correspondence and initiates action on matters other than those specifically requiring the attention of the Executive. 9. Supervises secretarial and clerical personnel assigned to the office, and plans, assigns and reviews work of such personnel to assure satisfactory performance. 10. Participates in training programs to acquire knowledge of hospital operations. 11.May attend staff meetings and conferences and reports results to Executive Directors Minimum Qualifications 1. a. High School Diploma or equivalent, and four years of clerical experience including two years as a stenographic secretary; or, b. A Baccalaureate Degree from an accredited college or university and one year of experience as a stenographic secretary; or, c. An Associate Degree with specialization in Secretarial Science and three years of clerical experience, one year of which shall have been as a stenographic secretary. 2. The ability to take dictation accurately, rapidly and to transcribe. Ability to exercise discretion and diplomacy in all internal and external contact relationships and to exercise initiative in the preparation of routine correspondence, in handling administrative details and to maintain confidentiality of all executive and Corporate matters. 3. High level verbal, written and secretarial skills and knowledge required; or, 4. A satisfactory combination of education, training and experience. If you wish to apply for this position, please apply online by clicking the Apply Now . NYC Health and Hospitals offers a competitive benefits package that includes: