Description Job Summary Expedites orders to ensure supplies arrive as needed to avoid stock-outs. Assists Buyer/Purchasing Coordinators in accurate and timely placement, follow up and coordination of orders. Job Specific Duties
- Follows up on all open order reports daily. Expedites orders by calling vendors to obtain status on open orders & backorders; updates information on purchase orders accordingly & adds comments.
- Coordinates with requesters to determine the urgency needed & coordinates shipment with the vendors.
- Coordinates sourcing of viable substitute products when ordered items are confirmed to be on backorder or discontinued.
- Requests substitute product information, specifications and pictures. Coordinates with requester, inventory location or Value Analysis Coordinator approval of the substitute product for ordering.
- Places priority orders as requests are received and calling the orders into the vendors by phone & handling them with urgency.
- Identifies non-contract items and brings them up to Contract Coordinators as opportunities for local agreements.
- Runs, reviews and analyzes purchasing reports and performs research necessary to resolve problems. Makes corrections as needed to expedite problem orders.
- Keeps Supply Chain Administration management, staff and requesters aware of any extended backorders, discontinued items, or orders that cannot be resolved.
Qualifications Minimum Job Requirements
- Previous experience with emphasis on procurement process
Knowledge, Skills, and Abilities
- High school education or equivalent preferred.
- Ability to communicate effectively in English both verbally and in writing.
- Experience with Lawson is preferred
- Must be able to respond to rapidly changing priorities.
- Must be capable of viewing the problem resolution process from a systems perspective and be eager to accept the challenges of providing imaginative approaches to their resolutions.
- Must have a strong commitment to professional ethics and professional business practices.
- Strong business, organizational skills needed.
- Strong human relation skills essential.