Extra Help - Office Support Assistant - AdministrationThis Position is temporary, non-benefits eligible, and is limited to 900 hours.Hiring Department: AdministrationLocation: Chicago, IL USARequisition ID: 1028308Work Schedule: Hours per Week: 20Shift: # of Positions: 10Workplace Type: Hybrid Posting Close Date: 11/29/2024About the University of Illinois ChicagoUIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent Best Colleges rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.Description:Position SummaryUnder supervision, assists with general office tasks in support of the Dean's officeDuties & Responsibilities
greets visitors, answers telephone, and relays calls and messages to appropriate staff members; initiates calls to obtain specific information requested by others;receives, sorts, opens and distributes incoming mail/packages and prepares outgoing mail (weighs envelopes/parcels, applies postage, proofreads documents and corrects errors;schedules appointments/meetings when time, place, and participants are specified;assists in the facilitation of meetings, events and makes basic travel arrangements as requested;creates, updates, revises and retrieves records and files within an established filing system, which include confidential materials;prepares supply orders, issues office supplies and maintains records of supplies used in a unit; maintains inventory log and assigns keys and/or equipment to staff;assists in the preparation of simple financial paperwork;performs routine website updates;assists with or participates in the hiring, training, assignment of work, and/or supervision of student workers;serves as a point of contact for unit/office/building for emergency preparedness (emergency broadcast network tests, maintaining emergency exit plans, etc.);performs other related duties as assigned.Perform other related duties and participate in special projects as assigned.Qualifications:Minimum Qualifications
High school diploma or equivalent. Any one or combination totaling six (6) months from the categories below: College coursework in any curriculum as measured by the following conversion table or its proportional equivalent: - 15 semester hours equals six (6) months
Work experience performing office/clerical activities, including use of computer systems. Preferred QualificationsThe University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.The university provides accommodations to applicants and employees. Request an Accommodation