Salary: $20.62 Hourly Location : 313 W Market Street - West Chester, PA Job Type: Full Time, Non Exempt Job Number: 03343 Department: District Attorney Division: District Attorney Opening Date: 11/26/2024 Closing Date: Continuous Weekly Hours: 35 Shift: 8:30am-4:30pm Summary The SSS V provides advanced administrative support and clerical duties within their respective department. This person must have excellent organization, computer and typing skills. A criminal background check is required. Essential Duties Essential Duties (Extradition Clerk):
- Process all extradition matters between Chester County and other states and jurisdictions.
- Coordinate with other governmental agencies and individuals.
- Type letters to defendants and defense attorneys regarding extradition hearing notices, and dismissal of cases.
- Provide assistance to attorneys in court, when needed.
- Type court orders and other legal documents.
- Maintain and organize all current and closed extradition files.
- May have to testify in court, if required.
- Handle miscellaneous questions and issues that arise on a day-to-day basis from attorneys and other staff.
- Week long On Call required approximately once every four to six wee
Essential Duties:
- Process incoming files.
- Type letters to defendants and defense attorneys with instructions regarding their case.
- Type stipulations, court orders and other legal documents.
- Process adult probation department requests for petitions for removal and ARD extensions.
- Type ARD hearing list and Email it to Court Administration and Adult Probation.
- Type general correspondence regarding cases.
- Transcribe preliminary hearing tapes, 9-1-1 calls, wire taps, due diligence letters, etc.
- Copy police reports and forward to defense attorneys.
- Provide court orders, petitions, cost sheets, etc. to other courthouse departments.
- Process continuance requests.
- Create boards and exhibits for trials.
- Enter information into the Court Management System database.
- Maintain monthly statistics.
- Maintain all current files and prepare files for disposal when defendant's probation is completed.
- Create and maintain database/tracking system of forfeiture files and cases.
- Handle miscellaneous questions and issues that arise on a day-to-day basis from attorneys and other support staff.
- Order and distribute office supplies.
- Run errands within and outside courthouse.
- Back-up to secretary, as required.
- Must be able to comprehend and implement the Rules of Criminal Procedures as they relate to office procedures.
- Paralegal skills preferred but not required.
Qualifications/Preferred Skills, Knowledge & Experience
- High School Diploma or General Education Degree (GED).
- Minimum of one year of general office experience.
- Intermediate skills in using a personal computer and various software packages
- Excellent verbal and written communication skills.
- Strong typing skills (minimum of 55 wpm).
- Ability to use office machines (fax, copier, calculator, etc.).
- Strong interpersonal skills.
- Proficiency in grammar and spelling.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- This position may require a general understanding of human resource guidelines.
- Ability to work as part of a team.
- Flexibility.
- Ability to interface effectively with all levels of County management.
Preferred Skills, Knowledge & Experience:
- Associate's degree from an accredited college or university with courses in Office Administration, or equivalent combination of education and experience.
- Excellent ability to establish priorities, work independently, and proceed with objectives without supervision.
- At least two years of customer service experience.
- Ability to establish priorities and carry tasks to completion.
- Excellent ability to handle and resolve recurring problems.
- Ability to multi-task.
- Ability to use all office equipment.
- Accurate and detail oriented.
- Excellent time management and organizational skills.
- Strong knowledge of county policies and procedure.
Additional InformationRelevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.Computer Skills: To perform this job successfully, an individual should have:
- Intermediate to Advanced Microsoft Office skills
- Intermediate to Advanced Word skills
- Intermediate to Advanced Excel skills
- Intermediate to Advanced Access skills
- Intermediate to Advanced PowerPoint skills
- PeopleSoft skills (Financial and/or HR) or the ability to learn PeopleSoft
- Basic to Intermediate Microsoft Outlook skills (Email and Calendar)
- Basic skills to use the Internet for research purposes
- Basic Court Management System software skills or the ability to learn CMS
The County of Chester offers comprehensive benefits to our employees. 01 What is your highest level of education?
- No formal Education
- High School Diploma or GED
- Associates Degree
- Bachelors Degree
- Masters Degree
- Doctorate or higher (includes Juris Doctorate and Medical Doctorate)
02 How many years of general office experience do you have? (general office skills involve: typing, filing, organizational and computer skills)
- None
- less than 1
- 1+
- 2+
- 3+
- 4+
- 5+
- 6+
- 7+
- 8+
- 9+
Required Question