Location: Dallas,TX, USA
Job Details
Job Location: Corporate - Dallas, TX
Salary Range: Undisclosed
Job Category: Facilities & Real Estate
Description
Achieve your Max potential at A-MAX! A-MAX Auto Insurance has been growing exponentially for the last 20 years. Our fast-growing and innovative company is looking for a Administrative Assistant to Facilities to join our Corporate Family, located in Dallas, Texas. At A-MAX, we value the strong individual competencies that everyone brings to the table and are committed to your individual growth and advancement. We are looking for candidates that have drive, ambition, and want to build a rewarding career. We want A-MAX Auto Insurance to be your employer of choice!!! We have a culture that values diversity, growth, respect, and integrity.
The Administrative Assistant to Facilities provides administrative support to the Facilities Management Department including compliance, risk management, vendor management/negotiation, and documentation. The Administrative Assistant to Facilities serves as the liaison between vendors and the facilities department team The Administrative Assistant to Facilities will use strategy and their strong multi-tasking skills to manage multiple functions while ensuring all processes and systems are accurately updated and following company standards.
A successful candidate has a high level of detail, is a self-starter, project oriented, and willing to provide a high level of support in a fast-paced work environment.
Responsibilities:
* Manages property risk including permitting, safety audits, and backflow inspections.
* Coordinates store audits, tracks WOs and audit results, suggests improvements.
* Handles property insurance claims and resolves escalated landlord issues.
* Monitors Facilities shared email for timely responses and manages front desk.
* Oversees call center for property maintenance and supplies.
* Assists in implementing Facilities SOPs and trains staff.
* Manages vendor contracts, renewals, and compliance.
* Handles administrative tasks such as invoicing and document management.
* Collaborates with internal and external stakeholders.
* Supports projects department and cross-trains within Facilities.
* Acts as executive admin for VP, documenting Facilities processes.
* Adapts procedures to standards for specific tasks.
Qualifications
* Bachelor's degree in business administration, or related field; is preferred.
* 5+ years of administrative and/or facilities experience.
* Experience in working with CMMS software. Service Channel preferred.
* Must possess above average computer skills, i.e., experience with Microsoft Outlook electronic mail and calendar; Microsoft Word, Excel and PowerPoint presentation/graphics software applications.
For information on A-MAX Auto Insurance & Affiliates, including more information on employee benefits and our company culture, visit our website at
A-MAX Auto Insurance & Affiliates is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.