Facilities and Special Projects Coordinator
: Job Details :

At Jimerson Birr, our team has accepted the lasting responsibility of protecting our clients' rights, businesses, properties, investments and finances. In both established and emerging businesses, our professionals are integral, trusted advisers and advocates, giving our clients insights into legal and business considerations that guide prudent decision making. We work with some of the world's most respected and well-established businesses, as well as start-up visionaries, and individuals looking to overcome challenges.

Our award-winning law firm is at its best when it helps clients set measurable goals and develops multi-level strategies to achieve them. Our lawyers are trained to take ownership of our clients' challenges by getting close to the problem and close to the people who can benefit from the solutions we provide. We're business-oriented lawyers equally comfortable as community leaders, private transaction counselors or courtroom advocates. We pride ourselves on our people and their collective achievements. Besides our long list of legal industry honors, the firm has a track record spanning over a decade winning local, state and national awards for being a “Best Company to Work For,” “Fastest Growing Company,” and “Best Law Firms in America.”

Our atmosphere and award-winning firm culture is collegial and professional, and our shared commitment to professional development is superior to our contemporaries. To learn more about our firm culture, please visit our website.

ABOUT THE POSITION

Position Summary

We are seeking a proactive and detail-oriented Special Projects and Facilities Coordinator to support key initiatives and ensure seamless operations across the firm. This role combines project coordination, training support, and facilities management to maintain a productive, innovative, and well-functioning work environment.

Key Responsibilities

Special Project Support

• Coordinate and execute firm-wide projects, ensuring alignment with organizational goals.
• Manage project timelines, milestones, and deliverables to ensure successful outcomes.
• Collaborate with cross-functional teams to drive projects forward and maintain clear communication.

Needs Assessment, Curriculum Design, and Training Event Hosting

• Organize and execute Training Tuesdays and other advanced training sessions, including logistics, scheduling, and coordinating meals and snacks.
• Liaise with external vendors to supplement training efforts and host events at the firm's premises.
• Conduct needs assessments to identify skill gaps and design tailored curriculum programs, keeping the workforce competitive and proficient in essential skills.

Facilities and Property Management Coordination

• Serve as the primary liaison between the firm and the outsourced property management company to ensure smooth communication and task execution.
• Track and follow up on property management requests, maintenance schedules, and service quality to address facility-related issues promptly.
• Handle the ticketing and issue resolution process, ensuring all facility-related concerns are logged, tracked, and resolved in a timely manner with the property management team.
• Monitor and follow up on maintenance requests, ensuring that all tasks are completed to satisfaction and in compliance with service agreements.
• Maintain a productive work environment by overseeing the execution of maintenance and service needs.

Annual Calendar of Building Maintenance

• Develop, maintain, and manage the firm's annual calendar of building maintenance tasks to ensure proactive planning and completion.

Vendor Management of Property Manager

• Act as the primary point of contact for all property-related issues, serving as the liaison between the firm and the property management company.
• Ensure clear and efficient communication with property management to maintain the quality and functionality of the firm's building and facilities.
• Score and evaluate the vendor's performance based on key metrics (e.g., response time, service quality, issue resolution, and overall satisfaction). Use this feedback to provide actionable insights and guide decisions regarding continued vendor relationships.

Qualifications:

• Education: High school diploma or equivalent required; a bachelor's degree in Business Administration, Project Management, or a related field is preferred.
• Experience: 2+ years of experience in project coordination, training program support, or facilities management.
• Skills:
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in office software, including Microsoft Office Suite.
• Ability to manage multiple priorities and deadlines effectively.

Competencies: Problem-solving, attention to detail, and the ability to work both independently and collaboratively.

ABOUT THE FIRM

At Jimerson Birr, our team has accepted the lasting responsibility of protecting our clients' rights, businesses, properties, investments and finances. In both established and emerging businesses, our professionals are integral, trusted advisers and advocates, giving our clients insights into legal and business considerations that guide prudent decision making. We work with some of the world's most respected and well-established businesses, as well as start-up visionaries, and individuals looking to overcome challenges.

Our award-winning law firm is at its best when it helps clients set measurable goals and develops multi-level strategies to achieve them. Our lawyers are trained to take ownership of our clients' challenges by getting close to the problem and close to the people who can benefit from the solutions we provide. We're business-oriented lawyers equally comfortable as community leaders, private transaction counselors or courtroom advocates. We pride ourselves on our people and their collective achievements. Besides our long list of legal industry honors, the firm has a track record spanning over a decade winning local, state and national awards for being a “Best Company to Work For,” “Fastest Growing Company,” and “Best law firms in America.” For all current career openings, firm history, frequently asked questions, and professional development tracks please check out our careers page by clicking this link Careers: View Current Opportunities.

We've found that the key to doing great work is to love what you do and respect who you do it with. To continue reading about our firm, visit our website Jimerson Birr.

Our atmosphere and award-winning firm culture is collegial and professional, and our shared commitment to professional development is superior to our contemporaries. Learn more about our firm culture here: JB Firm Culture: JB FOR ME.

WHY APPLY?

You'll get a Challenging Opportunity with a Company that Cares About Its Most Valuable Asset: YOU! At Jimerson Birr, we pride ourselves on our people and their collective achievements. Besides our list of legal industry honors, in 2021 and for the seventh consecutive year, the firm was named one of Florida's “Best Companies to Work For” by Florida Trend Magazine. In recent years, the firm was also distinguished as one of the “Best Places to Work” by the Jacksonville Business Journal and five times as one of the “50 Fastest Growing Companies.” Opportunities abound for those who can meet and exceed the expectations set for our team. Jimerson Birr is comprised of high-performing and professionally fulfilled people. We believe that a positive attitude, personal accountability, and a commitment to quality work will put a talented person on a fast track for success. Our atmosphere and award-winning firm culture are collegial and professional, and our shared commitment to professional development is superior to our contemporaries.

Our core values are simple: Commitment to service; Commitment to quality; Commitment to results.

Jimerson Birr is an equal opportunity employer. All qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, disability, veteran status, gender identity and marital status.