Location: Richmond,VA, USA
Posting Details
Posting Summary
Working Title Facilities Assistant Role Title Program Admin. Specialist I Role Code 19211-SW FLSA Nonexempt Pay Band 04 Position Number 283W0214 Agency J. Sargeant Reynolds Community College Division J. Sargeant Reynolds Community College (Div) Work Location Henrico - 087 Hiring Range $25/ hour - $32/hour based on hours worked Emergency/Essential Personnel No EEO Category N-No EEO-4 Reporting Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule
As scheduled by the supervisor.
Sensitive Position No Job Description
Reynolds is one of the largest community colleges in Virginia and serves Virginia's capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a racially diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.
Provide support to the department in regard to past, present, and future construction projects and programs. The Program Admin Spec I will report to the Director of Facilities Management & Planning and the Building & Grounds Manager. Assist in the day-to-day operation of their respective divisions.
Duties include but are not limited to: recording and track project related paperwork; update and reconcile construction spreadsheets; communicate with end users. Perform general office tasks and functions such as updating the work order system, track job orders, build and maintain spreadsheets, record keeping, and communicating with contractors, vendors, and project managers. This position will also participate in special projects as assigned. The Program Admin Spec I position is required to respond professionally and promptly with accurate information to internal and external faculty, staff, students, customers and/or the general public. Demonstrates sound judgment and decision making when prioritizing requests, adapt quickly to changing priorities, and assists with projects.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Considerable knowledge and working skills in the use of computer software in the areas of spreadsheets, database management, word processing and report management. Some knowledge of Newforma, Construction Hive, eVA electronic purchasing system, as well as college and state procurement policies, procedures and guidelines. Knowledge of office management, office procedures, problem solving and customer service practices and principles. Some knowledge of the principles and practices of accounting, budget management, purchasing. Demonstrated ability to interpret and apply policies and procedures. Demonstrated ability to plan, implement, and prioritize work; communicate effectively both orally and inwriting; analyze and interpret data; work independently; and provide efficient service to customers. Experience reading construction plans plus basic knowledge of construction and design.
Additional Considerations
High school graduate orequivalent is required. A combination of training and experience indicating possession of the knowledge, skills andabilities may substitute for education and experience. Extensive experience in administrative duties involving the useof data automation.
Operation of a State Vehicle Yes Supervises Employees No Required Travel
As needed between campuses and to other locations.
Posting Detail Information
Posting Number WGE_2248P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 11/04/2024 Job Close Date 11/18/2024 Open Until Filled Yes Agency Website www.reynolds.edu Contact Name Email Phone Number Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at 800-###-####, or DBVI at 800-###-####
Additional Information Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link:
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
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Supplemental Questions
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Applicant Documents
Required Documents
Optional Documents
* Resume
* Cover Letter/Letter of Application
* Unofficial Transcripts
* Other Document
* Certificate
* AHP Letter
* License