Facilities Coordinator
: Job Details :

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The Position

Job Title

Facilities Coordinator

Job Description

SUMMARY

This position is responsible for providing high-level administrative support to the Real Estate and Facilities Department. Position will be required to handle a variety of complex and confidential situations.

MAJOR DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS)

* Completes projects and special assignments by setting clear objectives, prioritizing tasks, managing timelines, fostering collaboration, monitoring progress, resolving challenges, and adapting plans as necessary.

* Facilitates the smooth operation of departmental workflows by managing filing systems, processing incoming and outgoing correspondence, updating records, and compiling reports.

* Oversees tasks assigned by the Vice President of Construction and the Director of Facilities to ensure timely completion and adherence to established deadlines.

* Collaborates closely with the Vice President of Construction and Design to maintain project timelines, producing comprehensive monthly management reports that detail progress across all initiatives.

* Prepares the Vice President of Construction and Design for internal and external meetings by gathering necessary reports and data, conducting research, and organizing logistics.

* Develops and sustains effective communication structures within the team and across departments.

* Effectively manages the workload of the Vice President of Construction and Design by serving as a gatekeeper, ensuring timely follow-up on meetings and project deadlines.

* Exhibits a strong commitment to discretion and confidentiality in all professional interactions.

* Creates engaging PowerPoint presentations and takes detailed notes during critical meetings, ensuring accuracy through thorough proofreading.

* Proactively responds to all forms of communication in a timely manner and maintains continuous communication throughout the workday via phone, text, and email.

* Demonstrates strong multitasking abilities by efficiently managing multiple projects and priorities simultaneously, ensuring timely completion of tasks while maintaining high-quality standards.

* Handles incoming calls and visitor inquiries professionally and efficiently.

ADDITIONAL DUTIES AND RESPONSIBILITIES

* Adherence to all First United Policies and Procedures.

* Dresses professionally.

* Recommends to supervisor possible methods to improve department.

* Completes all required compliance exams on a yearly basis

* Performs other duties as requested by Executive Management or Supervisor.

EMPLOYEE SPECIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Work Experience

* High School Diploma or GED equivalent.

* Associates degree preferred.

* Three (3) years' experience in an assistant position in support of senior management preferred.

* High level experience of staff management preferred.

Technical/Functional Competencies

* Strong understanding of the internal organizational dynamics, and familiar with who does what within the organization.

* Excellent technical skills including proficiency with Microsoft Office programs:

* Excel

* Outlook

* PowerPoint

* Proven track record of successfully managing upwards.

* Excellent organization, writing and interpersonal skills.

* Ability to prepare management and other reports as necessary to a high standard.

* Ability to pay high attention to detail to ensure that high quality work leaves the department/organization.

* Ability to work under pressure to tight deadlines and coordinate the input of others in these circumstances.

* Ability to manage change.

* Ability to work effectively with a range of partners and stakeholders.

* Ability to work in a discreet manner, maintaining confidentiality at all times.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned by supervisor to meet the ongoing needs of the organization.

All Locations:

Durant-Corporate

If any applicant is unable to complete an application or respond to a job opening because of a disability, please email us at ...@firstunitedbank.com for assistance.

First United is an Equal Opportunity Employer. To the extent required by Federal or State law, First United does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, or any other characteristic protected by law.