Facilities Coordinator/Office Administrator
: Job Details :

With general supervision provide the highest level of confidential administrative support to the LOB's Managing Director.Compose, sign, and release a variety of high-level correspondence to ensure timely, effective, professional correspondence from the Managing DirectorAct as the Managing Director's liaison with internal and external contacts, to ensure routine questions or problems are answered timely and effectivelyType correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed to ensure effective accurate, and timely correspondencePerform confidential administrative functions such as assembling reports or proposals for internal and external use to support Managing Director's workflowPrepare routine and non-routine reports to ensure timely, effective distribution of informationSupport departmental projects by gathering information and tracking statusSupport the development of departmental presentations by gathering information, preparing handouts, preparing power-point presentations, and preparing textTake, transcribe, and distribute minutes of important meetings to maintain records and ensure effective, timely communication to relevant partiesMaintain calendars, schedule meetings and appointments, and arrange travel and hotel accommodations to ensure effective time managementCoordinate workflow of administrative staff to ensure most appropriate use of resourcesJob SpecificationsTypically has the following skills or abilities:Four years of high-level administrative experience with at least two years providing complex administrative support or equivalentType 60 wpmDemonstrated experience working with confidential and sensitive informationProficient with spreadsheet, word processing, and presentation applicationsStrong verbal and written communication skillsAbility to type and proofread up to 75% of the timeAbility to meet tight deadlinesAbility to understand and follow department and company policies and proceduresAbility to develop good working relationships across functional areas#LI-OPTICSCompensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding VSP Vision benefits, please click here. Salary Ranges: $17.00 - $27.50VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, gender identity, sexual orientation, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.Notice to Candidates: Fraud Alert - Fake Job Opportunity Solicitations Used to Collect Fees/Personal Information. We have been made aware that fake job opportunities are being offered by individuals posing as VSP Vision and affiliate recruiters. Click here to learn about our application process and what to watch for regarding false job opportunities. As a regular part of doing business, VSP Vision ( VSP ) collects many different types of personal information, including protected health information, about our audiences, including members, doctors, clients, brokers, business partners, and employees. VSP Vision employees will have access to this sensitive personal information and are subject to follow Information Security and Privacy Policies.